COMPANY SECRETARY / SECRETARIAL EXECUTIVE

MOSYA GROUP SDN BHD; Sungai Petani; On-site; MYR 33,000 - 61,000; Full time

Job summary

MOSYA GROUP SDN BHD is seeking a responsible, organized company secretary/secretarial executive to join our team in Malaysia. The role involves managing corporate secretarial matters, statutory compliance, and company documentation with accuracy and timely submission.

The ideal candidate has a Diploma or degree in business administration, corporate administration, or secretarial studies, good Bahasa Malaysia and English, and proficiency in MS Office. Fresh graduates are welcome to apply.

Qualifications

• Diploma or degree in Business Administration, Corporate Administration, Secretarial Studies or related field.
• Fresh graduates are encouraged to apply.
• Good knowledge of SSM requirements and company secretarial procedures is an advantage.
• Proficient in Bahasa Malaysia and English, written and spoken.

Responsibilities

• Assist in handling company secretarial and statutory compliance matters.
• Prepare and maintain corporate documents, statutory records, and registers.
• Assist in preparation and submission of statutory forms and documents to SSM.
• Prepare minutes of meetings, resolutions, and other corporate documents.
• Maintain and update company records and statutory information.
• Assist in incorporation of new companies and changes to company particulars.
• Liaise with clients, SSM and relevant parties on company secretarial matters.
• Monitor statutory deadlines and ensure timely submission of required documents.
• Perform general administrative duties related to company secretarial work.
• Maintain proper filing and documentation of client records.
• Perform other duties assigned by management.

Skills

Detail-oriented

Communication skills

Time management

Teamwork

Education

Diploma / Degree in Business Administration / Corporate Administration / Secretarial Studies

Tools

Microsoft Word

Microsoft Excel

Job description

COMPANY SECRETARY / SECRETARIAL EXECUTIVE

We are looking for a responsible, organized, and detail-oriented company secretary/secretarial executive to join our team.

The successful candidate will assist in managing corporate secretarial matters, statutory compliance, and company documentation while ensuring all tasks are completed accurately and within the required timeline.

Key Responsibilities

Assist in handling company secretarial and statutory compliance matters.

Prepare and maintain corporate documents, statutory records, and registers.

Assist in preparation and submission of statutory forms and documents to SSM.

Assist in the preparation of minutes of meetings, resolutions, and other corporate documents.

Maintain and update company records and statutory information.

Assist in incorporation of new companies and changes to company particulars.

Liaise with clients, SSM and relevant parties on company secretarial matters.

Monitor statutory deadlines and ensure timely submission of required documents.

Perform general administrative duties related to company secretarial work.

Maintain proper filing and documentation of client records.

Perform other duties assigned by the management from time to time.

Requirements

Minimum Diploma / Degree in Business Administration, Corporate Administration, Secretarial Studies, or a related field.

Fresh graduates are encouraged to apply.

Candidates with experience in company secretarial / corporate secretarial services will have an added advantage.

Good knowledge of SSM requirements and company secretarial procedures is an advantage.

Good command of Bahasa Malaysia and English, both written and spoken.

Proficient in Microsoft Office, especially Microsoft Word and Excel.

Good communication, organizational, and time-management skills.

Able to work independently as well as in a team.

Responsible, willing to learn, and having good attention to detail.