Executive Secretary to General Manager — Confidential Admin

Carsem (M) Sdn. Bhd; Ipoh; On-site; MYR 60,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Education support

Dental care

Parking

Car subsidy

Job summary

Carsem (M) Sdn. Bhd in Ipoh invites applications for the role of General Manager's Secretary. The successful candidate will provide confidential administrative support to the General Manager and the GM's Office, ensuring smooth day-to-day operations and effective communication.

The role requires handling hospitality for senior management, calendar management, travel logistics, minute-taking, document control, and drafting official correspondence with a high level of discretion.

Qualifications

• Diploma or Degree in Secretarial Studies, Public Relations, Business Administration, or related field.
• 3–4 years of relevant working experience supporting senior executives, C‑suite executives, MDs, or GMDs.
• Proficient in Microsoft Office (Excel, PowerPoint, Word, and Outlook).
• Strong organizational and time management skills.
• High level of discretion and professionalism.
• Good written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide confidential administrative support to the General Manager.
• Coordinate hospitality, travel, and meal arrangements for senior management and visiting customers.
• Manage calendar, appointments, and meetings for the General Manager.
• Draft correspondence, emails, and reports.
• Organize meetings and record minutes; maintain filing systems.

Skills

Organizational skills

Discretion

Communication skills

Independent worker

Calendar management

Meeting coordination

Education

Diploma or Degree in Secretarial Studies, Public Relations, Business Administration, or related field

Tools

Microsoft Office

Outlook / Email

Job description

Carsem (M) Sdn. Bhd in Ipoh invites applications for the role of General Manager's Secretary. The successful candidate will provide confidential administrative support to the General Manager and the GM's Office, ensuring smooth day-to-day operations and effective communication.

The role requires handling hospitality for senior management, calendar management, travel logistics, minute-taking, document control, and drafting official correspondence with a high level of discretion.