Executive Secretary to General Manager – Confidential Support

Carsem (M) Sdn. Bhd; Ipoh; On-site; MYR 50,000 - 75,000; Full time

Benefits offered by this job

Medical Education support

Dental Parking

Medical for immediate family members,

Job summary

Carsem (M) Sdn. Bhd is seeking a Corporate Secretary (GM - Based in Ipoh) to provide confidential and comprehensive executive support to the General Manager.

The role requires high organization, independent work in a fast-paced environment, and meticulous handling of confidential information. The incumbent will coordinate hospitality for senior management, manage scheduling, handle banking transactions, and prepare official correspondence and minutes.

Qualifications

• 3–4 years of experience supporting senior executives (C-suite/MDs)
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Strong written and verbal communication
• High level of discretion and professionalism
• Good understanding of finance terminology and business processes

Responsibilities

• Coordinate hospitality, meals for senior management and visiting guests.
• Manage banking transactions, payment processing, and financial documentation.
• Schedule daily appointments, meetings, and calendar activities for the General Manager.
• Screen and prioritise all incoming calls and correspondence.
• Prepare minutes of meetings and maintain filing system for audit purposes.
• Arrange travel and accommodation for the General Manager and staff; obtain travel quotations.
• Organize company functions and events.
• Assist in special assignments and ad hoc tasks as delegated by the General Manager.

Skills

Excellent communication

Discretion & professionalism

Organizational skills

Education

Diploma/degree in Secretarial Studies, PR, or Business Admin

Tools

Microsoft Office

Job description

Carsem (M) Sdn. Bhd is seeking a Corporate Secretary (GM - Based in Ipoh) to provide confidential and comprehensive executive support to the General Manager.

The role requires high organization, independent work in a fast-paced environment, and meticulous handling of confidential information. The incumbent will coordinate hospitality for senior management, manage scheduling, handle banking transactions, and prepare official correspondence and minutes.