Executive Secretary & Admin Coordinator

Right Aims Consulting; Kuala Lumpur; On-site; MYR 40,000 - 58,000; Full time

Job summary

Right Aims Consulting in Kuala Lumpur seeks a capable secretary to support the General Manager, manage daily schedule, meetings, travel arrangements and correspondence, and ensure follow-through on actions.

You will prepare business reports and minutes, assist in presentations and events, handle inbound and outbound communications, arrange logistics including transport and air tickets, and maintain confidentiality with professionalism.

Qualifications

• Confidentiality awareness and discretion in handling sensitive information.
• Ability to prioritize tasks and work independently.
• Strong communication skills in English and Bahasa Malay.
• Proficiency in MS Office and standard office software.
• Support to General Manager including meetings, travel and correspondence.

Responsibilities

• Provide secretarial support to General Manager, managing daily schedule, meeting, appointments, traveling and correspondence as well as follow through specific actions that need to be taken.
• Prepare business report, meeting minutes and handle private and confidential documents.
• To assist in preparation of presentation & organizing internal and external events.
• To manage all the inbound and outbound communications (phone, fax, e-mail and mail).
• To prepare logistics and organizing transport and air tickets purchase for staffs and visitors.
• To assist any ad-hoc task assigned by General Manager and senior leadership team

Skills

Communication skills

English proficiency

Bahasa Malay proficiency

Independent work

Education

Diploma or Bachelor's Degree in Secretarial, Business Studies/Administration/Management or equivalent

Job description

Right Aims Consulting in Kuala Lumpur seeks a capable secretary to support the General Manager, manage daily schedule, meetings, travel arrangements and correspondence, and ensure follow-through on actions.

You will prepare business reports and minutes, assist in presentations and events, handle inbound and outbound communications, arrange logistics including transport and air tickets, and maintain confidentiality with professionalism.