Executive Assistant to General Manager | Strategic Admin

Private Advertiser; Shah Alam; On-site; MYR 72,000 - 96,000; Full time

Benefits offered by this job

AWS / 13th month salary

Performance-based bonus

Medical benefits

Job summary

Private Advertiser is seeking a highly organized Personal Assistant to support the General Manager at the Shah Alam branch. The role involves coordinating with multiple departments, managing schedules, preparing meeting materials and ensuring timely follow-ups.

You will maintain calendars, arrange travel, prepare agendas and minutes, and act as a liaison across departments. The position offers exposure to senior management and opportunities for growth.

Qualifications

• Minimum 3 years of relevant experience as Personal Assistant, Executive Assistant, Secretary or similar role.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism.
• Comfortable coordinating with senior management and across departments.

Responsibilities

• Provide day-to-day administrative and secretarial support to the General Manager.
• Manage the GM’s calendar, appointments, meetings, travel arrangements and related coordination.
• Prepare meeting agendas, briefing documents, reports and presentation materials.
• Record and circulate minutes of meetings and follow up on action items.
• Act as a liaison between the GM’s office, internal departments and branches.
• Maintain proper filing, documentation and confidential records.
• Coordinate internal communication and follow-up on pending matters.
• Support other administrative or coordination tasks as assigned.

Skills

Communication skills

Interpersonal skills

Confidentiality

Cross-department coordination

Education

Diploma in Secretarial Studies / Business Administration / Office Management

Job description

Private Advertiser is seeking a highly organized Personal Assistant to support the General Manager at the Shah Alam branch. The role involves coordinating with multiple departments, managing schedules, preparing meeting materials and ensuring timely follow-ups.

You will maintain calendars, arrange travel, prepare agendas and minutes, and act as a liaison across departments. The position offers exposure to senior management and opportunities for growth.