Corporate Secretary (GM - Based in Ipoh)

Carsem (M) Sdn. Bhd; Ipoh; On-site; MYR 50,000 - 75,000; Full time

Benefits offered by this job

Medical Education support

Dental Parking

Medical for immediate family members,

Job summary

Carsem (M) Sdn. Bhd is seeking a Corporate Secretary (GM - Based in Ipoh) to provide confidential and comprehensive executive support to the General Manager.

The role requires high organization, independent work in a fast-paced environment, and meticulous handling of confidential information. The incumbent will coordinate hospitality for senior management, manage scheduling, handle banking transactions, and prepare official correspondence and minutes.

Qualifications

• 3–4 years of experience supporting senior executives (C-suite/MDs)
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Strong written and verbal communication
• High level of discretion and professionalism
• Good understanding of finance terminology and business processes

Responsibilities

• Coordinate hospitality, meals for senior management and visiting guests.
• Manage banking transactions, payment processing, and financial documentation.
• Schedule daily appointments, meetings, and calendar activities for the General Manager.
• Screen and prioritise all incoming calls and correspondence.
• Prepare minutes of meetings and maintain filing system for audit purposes.
• Arrange travel and accommodation for the General Manager and staff; obtain travel quotations.
• Organize company functions and events.
• Assist in special assignments and ad hoc tasks as delegated by the General Manager.

Skills

Excellent communication

Discretion & professionalism

Organizational skills

Education

Diploma/degree in Secretarial Studies, PR, or Business Admin

Tools

Microsoft Office

Job description

Corporate Secretary (GM - Based in Ipoh)

The General Manager's Secretary provides confidential and administrative support to the General Manager and the General Manager's Office. The role ensures smooth day-to-day operations, effective communication, and the proper handling of sensitive or proprietary information. The incumbent must be highly organized, able to work independently in a fast-paced environment, and exercise a high level of discretion when dealing with confidential matters.

Key Responsibilities:

Handle, order, and coordinate hospitality and meal arrangements for senior management and visiting customers (including US and EU stakeholders).

Manage non-halal meal arrangements as required, ensuring sensitivity and professionalism in handling diverse needs.

Ability to manage banking transactions, payment processing, and financial documentation independently while ensuring compliance with company procedures.

Manage and schedule daily appointments, meetings, and calendar activities for the General Manager.

Screen, handle, and prioritize all incoming calls and correspondence.

Manage confidential information and documentation with utmost discretion.

Receive, verify, and submit internal and external documents for the General Manager's review and approval.

Ensure all approved documents are distributed to relevant personnel promptly.

Draft official correspondence, emails, and reports as required.

Organize and coordinate various departmental meetings such as staff meetings, operations reviews, ad hoc meetings, assembly & test meetings, and support group meetings.

Record and prepare minutes of meetings, ensuring proper documentation and filing for future reference and audit purposes.

Compile reports and gather information from department heads in preparation for management meetings.

Maintain a well-organized and systematic filing system for both internal and external documents.

Manage meeting room bookings and logistics.

Coordinate travel and accommodation arrangements for the General Manager and other employees, including obtaining travel quotations.

Organize company functions and events.

Assist in special assignments and other ad hoc tasks as delegated by the General Manager.

Job Requirements:

Diploma or Degree in Secretarial Studies, Public Relations, Business Administration, or a related field.

3-4 years of relevant working experience supporting senior executives, C-suite executives, MDs, or GMDs.

Proficient in Microsoft Office (Excel, PowerPoint, Word, and Outlook).

Strong organizational and time management skills.

High level of discretion and professionalism.

Good understanding of finance terminology and business processes.

Excellent written and verbal communication skills.

Ability to work independently and manage multiple priorities.

• Medical Education support
• Dental Parking
• Medical for immediate family members, car subsidy

What can I earn as a Corporate Secretary