Executive Assistant to GM | Discreet Admin, Travel & Meetings

Carsem (M) Sdn. Bhd; Ipoh; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Medical

Education support

Dental

Parking

Medical for immediate family members

car subsidy

Job summary

Carsem (M) Sdn. Bhd is seeking a General Manager's Secretary to provide confidential administrative support and ensure smooth day-to-day operations. You will coordinate meetings, manage travel, draft correspondence, and handle sensitive information with discretion.

The role requires 3–4 years supporting senior executives, proficiency in Microsoft Office, and strong organizational skills. A diploma or degree in Secretarial Studies or related field is preferred.

Qualifications

• Diploma or Degree in Secretarial Studies, Public Relations, Business Administration or related field.
• 3–4 years of relevant experience supporting senior executives (C-suite/MDs).
• Proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Provide confidential administrative support to the General Manager and office.
• Handle hospitality and meal arrangements for senior management and visiting stakeholders.
• Manage banking transactions, payments, and financial documents per procedures.
• Schedule daily appointments, manage calendar, and coordinate meetings.
• Screen calls and correspondence; draft official emails and reports.
• Prepare minutes, compile department reports, and maintain filing systems.
• Coordinate travel, accommodation, and company events.

Skills

Strong organizational skills

Time management

Discretion and professionalism

Education

Diploma or Degree in Secretarial Studies, Public Relations, Business Administration

Tools

Microsoft Office (Excel, PowerPoint, Word, Outlook)

Job description

Carsem (M) Sdn. Bhd is seeking a General Manager's Secretary to provide confidential administrative support and ensure smooth day-to-day operations. You will coordinate meetings, manage travel, draft correspondence, and handle sensitive information with discretion.

The role requires 3–4 years supporting senior executives, proficiency in Microsoft Office, and strong organizational skills. A diploma or degree in Secretarial Studies or related field is preferred.