Executive - Programme Administration (Postgraduate) (50146)

Sunway University; Subang Jaya; On-site; MYR 39,000 - 69,000; Part time

Job summary

Sunway University’s Sunway Business School invites applications for an administrative role supporting postgraduate admissions and related processes. The role covers handling enquiries, managing ODL/postgraduate course operations and coordination with departments and external partners.

Candidates should have a bachelor’s degree and 2–5 years in academic administration, with strong communication skills and the ability to multitask under deadlines.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, Management or related field.
• 2–5 years of experience in academic administration, preferably postgraduate admin, ODL or APEL; fresh graduates welcome.
• Strong multitasking and deadline-driven work style.
• Excellent verbal and written communication skills.

Responsibilities

• Serve as first point of contact for enquiries on applications, scholarships, visas and admissions.
• Handle operations of open distance learning (ODL) and postgraduate taught courses.
• Coordinate with departments and external partners on enrolment and programme matters.
• Prepare and maintain application records, admission reports and billing documents.
• Support admissions panel with candidate shortlisting, interviews and documentation.
• Manage programme materials including handbooks, outlines and teaching resources.
• Administer Moodle and EMX for course content, enrolments and submissions.
• Oversee submission processes for progress reports, coursework and exams.
• Provide admin support for postgraduate committees and QA processes.
• Coordinate postgraduate student events like orientations and workshops.

Skills

Multitasking

Communication skills

Verbal communication

Written communication

Timely delivery

Education

Bachelor’s degree in Business Administration/Marketing/Management

Tools

Moodle

EMX

Job description

Sunway Business School (SBS) at Sunway University welcomes interested candidates to submit their resume for the above stated vacancy with the following job specifications:

Responsibilities:

Serve as the first point-of-contact for enquiries, providing guidance on applications, scholarships, visas, and admissions.

Handle operations of open distance learning (ODL) and postgraduate taught courses.

Coordinate with other departments and external partners (e.g., Lancaster University, Keypath, professional bodies) on enrolment, admissions, and programme matters.

Prepare and maintain application records, admission reports, and billing documents, including EPF letters and fee follow-ups.

Support the admissions panel with candidate shortlisting, interviews, and documentation for postgraduate admissions.

Manage and update programme materials such as programme handbooks, module outlines, and teaching resources.

Administer online platforms (Moodle, EMX) for course content, enrolments, and assignment submissions.

Oversee submission processes for progress reports, coursework, proposal defences, and examinations.

Provide administrative support for postgraduate-related committees and quality assurance processes (e.g., Annual Programme Review, MQA documentation, audits).

Coordinate postgraduate student events including orientations, workshops, and professional development programmes.

Requirement:

Candidate must possess a Bachelor’s degree in Business Administration, Marketing, Management or any related field of studies.

At least 2 to 5 years of experience in academic administration, preferably dealing with postgraduate programme administration, ODL or APEL application. Fresh graduates are welcomed to apply as well!

Able to multitask and work efficiently to meet deadlines.

Strong verbal and written communication skills.

May be required to work outside of normal working hours due to the nature of the part‑time postgraduate programme(s).

We thank all applicants for expressing their interest in this vacancy. Please note that only shortlisted applicants will be notified.

Sunway University is one of Malaysia’s leading private universities dedicated to providing quality holistic education for all. By upholding our core values, we support the discovery, advancement, transmission and application of knowledge that meets the needs of our society and the global community.

Sunway University is part of the Sunway Education Group which is owned and governed by the Jeffrey Cheah Foundation (JCF), Malaysia’s largest education-focused social enterprise. Through this unique not-for-profit structure, operating surpluses are channelled back into the institutions or disbursed as scholarships, research grants and expansion funds to ensure quality education in perpetuity.

Sunway University is one of Malaysia’s leading private universities dedicated to providing quality holistic education for all. By upholding our core values, we support the discovery, advancement, transmission and application of knowledge that meets the needs of our society and the global community.

Sunway University is part of the Sunway Education Group which is owned and governed by the Jeffrey Cheah Foundation (JCF), Malaysia’s largest education-focused social enterprise. Through this unique not-for-profit structure, operating surpluses are channelled back into the institutions or disbursed as scholarships, research grants and expansion funds to ensure quality education in perpetuity.