Executive Personal Assistant to Group Managing Director

Eco Interiors International Sdn Bhd; Subang Jaya; On-site; MYR 33,000 - 67,000; Full time

Job summary

Eco Interiors International Sdn Bhd is seeking a proactive Personal Assistant to support the Group Managing Director. You will act as the primary point of contact for internal staff and external partners, managing correspondence, calls and visitors, and representing the MD as required.

You will coordinate complex calendars, arrange travel, hotels and meetings, prepare presentations, and provide confidential administrative support across the group, ensuring deadlines are met and standards

Qualifications

• Minimum 1 year working experience in a commercial environment.
• Strong integrity and ability to maintain high confidentiality.
• Able to communicate with internal employees at all levels and external parties.
• Good writing, organizational and computer skills (MS Office).
• Able to meet deadlines, multitask, and work under pressure.

Responsibilities

• Act as trusted point of contact for the MD/Deputy CEO office for all external parties and internal staff.
• Professional diary management including travel, visas, hotels and meetings.
• Undertake project work and administration to support business development and group communications.
• Coordinate and support board, leadership and senior management meetings, including minute taking and actions.
• Organize company events and meetings including room/hotel bookings and attendance.
• Provide administrative support to the board of directors and senior managers.
• Inbox management ensuring emails are answered, filed and deleted appropriately.
• Provide ad hoc administrative support across office, facilities and HR management.
• Coordinate company subscriptions and memberships of professional organizations.
• Process timesheets and business-related expenses promptly.

Skills

Diary management

Time management

Communication

Problem solving

Tools

MS Office

Job description

Eco Interiors International Sdn Bhd is seeking a proactive Personal Assistant to support the Group Managing Director. You will act as the primary point of contact for internal staff and external partners, managing correspondence, calls and visitors, and representing the MD as required.

You will coordinate complex calendars, arrange travel, hotels and meetings, prepare presentations, and provide confidential administrative support across the group, ensuring deadlines are met and standards