Executive Assistant to the Managing Director

Private Advertiser; Selangor; Sur place; MYR 50 000 - 75 000; Plein temps

Résumé du poste

Private Advertiser in Malaysia is seeking a proactive Executive Assistant to support the Managing Director. You will manage the MD’s calendar, prepare materials for management and board meetings, and follow up with department heads on decisions and deadlines.

The ideal candidate has a Bachelor's degree, 3–5 years in a senior support role, and is AI-savvy, able to draft correspondence, summarise information and protect confidential data. Strong English and Bahasa Malaysia are essential.

Qualifications

• Bachelor's degree in Business Administration, Management, Corporate Administration or related field.
• 3–5 years of EA/PA experience supporting senior management.
• Proactive and resourceful with scheduling, deadlines and commitments.
• AI-savvy: experience using AI tools to draft correspondence and summaries.
• Strong English and Bahasa Malaysia; proficient MS Office.

Responsabilités

• Manage the MD's calendar, prioritise appointments and coordinate meetings, travel and itineraries.
• Prepare and proofread correspondence, reports, presentations and briefing materials for the MD.
• Coordinate agendas, meeting papers and logistics for board and management meetings.
• Record key decisions and action items, track deadlines and follow up with owners.
• Liaise with directors, senior management, advisers and partners on behalf of the MD.
• Support special projects by gathering information and coordinating input across departments.
• Maintain organised records and handle sensitive information with discretion.

Connaissances

Proactive mindset

Communication skills

Time management

Attention to detail

Formation

Bachelor's degree in Business Admin or related field

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Description du poste

Executive Assistant to the Managing Director

We are a Bursa Malaysia Main Market-listed group seeking a proactive, AI-savvy Executive Assistant to support our Managing Director (MD). You will manage the MD’s schedule, prepare materials for management and board meetings, and follow up with department heads on decisions and deadlines.

Key responsibilities

• Manage the MD’s calendar, prioritise appointments and coordinate meetings, travel and itineraries.
• Prepare and proofread correspondence, reports, presentations and briefing materials for the MD.
• Coordinate agendas, meeting papers and logistics for board and management meetings in liaison with the relevant teams.
• Record key decisions and action items, track deadlines and follow up with the people responsible.
• Liaise with directors, senior management, external advisers and business partners on behalf of the MD, as directed.
• Support special projects by gathering information, coordinating input across departments and keeping the MD updated on progress.
• Maintain organised records and handle sensitive information with discretion and sound judgment.

What we’re looking for

• Bachelor’s degree in Business Administration, Management, Corporate Administration or a related field.
• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant or in a similar role supporting senior management.
• Proactive and resourceful, with the ability to anticipate the MD’s needs, resolve scheduling conflicts and follow up on commitments independently.
• AI-savvy, with practical experience using AI tools to draft correspondence, summarise information and streamline administrative work. Able to verify outputs and protect confidential information.
• Strong written and spoken English and Bahasa Malaysia.
• Proficiency in Microsoft Outlook, Word, Excel and PowerPoint.
• Experience supporting a CEO, MD or board of directors, particularly in a public-listed company, is an advantage.