Director's Executive Assistant

Tecnimont E&I (M) Sdn Bhd; Kuala Lumpur; On-site; MYR 45,000 - 73,000; Full time

Job summary

Tecnimont E&I (M) Sdn Bhd is seeking a capable Personal Assistant to the Director in Kuala Lumpur. The role covers calendar management, meeting coordination, travel planning and handling confidential correspondence.

You will also manage front desk activities and support day-to-day office operations with a professional and discreet approach. The successful candidate will liaise with internal departments, clients and vendors, ensuring smooth communication and efficient scheduling.

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies, Office Management, Human Resources, Hospitality or a related discipline.
• Experience 3–5 years in a Personal Assistant/Executive Assistant/Secretary or similar role.
• Experience supporting senior management or Directors preferred.
• Experience in an MNC, EPC, engineering, construction or project-based environment advantageous.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Professional appearance and interpersonal skills.
• Proficient in MS Outlook, Word, Excel and PowerPoint.
• Able to manage multiple priorities independently.
• High level of discretion and confidentiality.

Responsibilities

• Personal Assistant to Director: manage calendar, appointments, meetings and daily schedule.
• Coordinate internal and external meetings, room arrangements and documentation.
• Prepare correspondence, letters, reports, presentations and other documents.
• Coordinate business travel including flights, accommodation, transportation and itineraries.
• Liaise with internal departments, clients, vendors and external parties on behalf of the Director.
• Screen and prioritize calls, emails and meeting requests; prepare agendas and follow up on actions.
• Assist with expense claims, invoices and administrative documentation.
• Reception & Front Office: Manage reception area, greet visitors, answer calls and handle registrations.
• Maintain filing and document control for administrative records.
• Support events, management visits and corporate meetings.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Interpersonal skills

English proficiency

Bahasa Malaysia

Education

Diploma or Degree in Admin/Secretarial/Office mgmt

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Tecnimont E&I (M) Sdn Bhd is seeking a capable Personal Assistant to the Director in Kuala Lumpur. The role covers calendar management, meeting coordination, travel planning and handling confidential correspondence.

You will also manage front desk activities and support day-to-day office operations with a professional and discreet approach. The successful candidate will liaise with internal departments, clients and vendors, ensuring smooth communication and efficient scheduling.