Elite Executive Assistant & Lifestyle Coordinator

Intersit Office Sdn Bhd; Petaling Jaya; Vor Ort; MYR 36.000 - 48.000; Vollzeit

Zusammenfassung

Intersit Office Sdn Bhd in Malaysia is seeking a highly organized Personal Assistant to provide seamless administrative and lifestyle support to the executive team. The role requires discretion, proactive communication, and the ability to manage competing priorities in a fast-paced environment.

You will handle calendar management, travel arrangements, correspondence, and confidential files while supporting events and expense reporting with accuracy.

Qualifikationen

• Minimum 3 years of experience supporting C-suite executives or senior directors.
• Strong command of English and Bahasa Malaysia (Mandarin a plus for regional liaison).
• Advanced proficiency in Microsoft Office and virtual conferencing tools.
• Exceptional discretion, emotional intelligence, and ability to work under tight deadlines.

Aufgaben

• Manage and maintain the executive's calendar, scheduling meetings and daily itineraries.
• Act as the primary contact between employer, internal team, clients, or external vendors.
• Handle correspondence, draft emails, answer phone calls, and organize files.
• Coordinate personal and business travel arrangements, including flights, hotels and transport.
• Run errands and assist with household or office management, and coordinate events.
• Prepare briefing documents, meeting agendas, presentations and expense reports with high accuracy.
• Maintain confidentiality and handle sensitive information with discretion.
• Expense & Document Management: track expenses and monthly claims.

Kenntnisse

Executive support

Calendar management

Travel coordination

Email drafting

Confidentiality

Microsoft Office

Tools

Microsoft Office

Video conferencing tools

Jobbeschreibung

Intersit Office Sdn Bhd in Malaysia is seeking a highly organized Personal Assistant to provide seamless administrative and lifestyle support to the executive team. The role requires discretion, proactive communication, and the ability to manage competing priorities in a fast-paced environment.

You will handle calendar management, travel arrangements, correspondence, and confidential files while supporting events and expense reporting with accuracy.