Personal Assistant for the Group Managing Director

Eco Interiors International Sdn Bhd; Subang Jaya; On-site; MYR 33,000 - 67,000; Full time

Job summary

Eco Interiors International Sdn Bhd is seeking a proactive Personal Assistant to support the Group Managing Director. You will act as the primary point of contact for internal staff and external partners, managing correspondence, calls and visitors, and representing the MD as required.

You will coordinate complex calendars, arrange travel, hotels and meetings, prepare presentations, and provide confidential administrative support across the group, ensuring deadlines are met and standards

Qualifications

• Minimum 1 year working experience in a commercial environment.
• Strong integrity and ability to maintain high confidentiality.
• Able to communicate with internal employees at all levels and external parties.
• Good writing, organizational and computer skills (MS Office).
• Able to meet deadlines, multitask, and work under pressure.

Responsibilities

• Act as trusted point of contact for the MD/Deputy CEO office for all external parties and internal staff.
• Professional diary management including travel, visas, hotels and meetings.
• Undertake project work and administration to support business development and group communications.
• Coordinate and support board, leadership and senior management meetings, including minute taking and actions.
• Organize company events and meetings including room/hotel bookings and attendance.
• Provide administrative support to the board of directors and senior managers.
• Inbox management ensuring emails are answered, filed and deleted appropriately.
• Provide ad hoc administrative support across office, facilities and HR management.
• Coordinate company subscriptions and memberships of professional organizations.
• Process timesheets and business-related expenses promptly.

Skills

Diary management

Time management

Communication

Problem solving

Tools

MS Office

Job description

Personal Assistant for the Group Managing Director

Acting as the trusted point of contact for the Managing Director (MD) or Deputy CEO office for all external parties and internal staff, and dealing appropriately with correspondence, calls and visitors, representing the MD or Deputy CEO as and when required

Professional diary management including the seamless co-ordination of travel, visas, hotels and meetings whilst maintaining awareness of key deadlines on behalf of the MD or Deputy CEO.

Undertake project work and administration to support ongoing business development and group communications, including collating information, formatting documentation, organizing meetings and developing presentations

Co-ordination and support of board, leadership and senior management team meetings including sending invites, booking rooms, organizing teleconferencing, collating agendas, minute taking and recording and tracking of actions

Organizing company events and meetings including room/hotel bookings and managing attendance

Provide administrative support to the board of directors and senior managers as appropriate

Provide proactive inbox management ensuring all emails are correctly responded to, filed and deleted as appropriate

Provide ad hoc administrative and organizational support with aspects of office, facilities and HR management across all companies to help ensure that the business is being run properly and complying with legislation and regulations

Coordinate company subscriptions and membership of professional organizations

Process all time-sheets and business related expenses in a timely manner

Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures

Drafting letters, agreements, personal correspondence, and other tasks that facilitate the MD or Deputy CEO ability to effectively lead the company

Maintains discretion and confidentiality in relationships with all board members

Undertake other duties that may arise due to contingencies of work from time to time

Requirement

Minimum 1 years working experience in a commercial environment with growing level of responsibility,

Strong integrity, commitment and ability to maintain high level of confidentiality.

Able to communicate and interact with internal employees of all levels & external parties (eg: business partners, clients etc).

Good writing skills, organization skills, and computer skills (MS Office Applications).

Able to meet deadlines, multitask, work under pressure, with good attention to details.

Able to work independently with good problem-solving skills, and able to provide solutions to issues that arise.

Must be willing to work extra hour, weekend and public holiday when required.

• Do you possess or have access to your own transportation?

ECO Group's advanced Malaysia factory handles a diverse range of production, including interior fit-outs, custom cabinetry, joinery, and bespoke fittings. We have a network of over 100+ manufacturers in Malaysia and overseas specializing in interior fit-out components, furniture, lighting, and fixtures. With RM36 million in paid-up capital and a track record of over RM200 million in annual completed projects, ECO Group possesses the financial strength, operational capacity, and project management expertise to execute high-value, large-scale developments across Asia successfully.

ECO Group's advanced Malaysia factory handles a diverse range of production, including interior fit-outs, custom cabinetry, joinery, and bespoke fittings. We have a network of over 100+ manufacturers in Malaysia and overseas specializing in interior fit-out components, furniture, lighting, and fixtures. With RM36 million in paid-up capital and a track record of over RM200 million in annual completed projects, ECO Group possesses the financial strength, operational capacity, and project management expertise to execute high-value, large-scale developments across Asia successfully.