Executive Personal Assistant — Calendar & Travel Lead

GT Mart Sdn Bhd; George Town; On-site; MYR 39,000 - 73,000; Full time

Benefits offered by this job

Public holidays recognition

Engagement activities

Festival celebrations

Free snacks and beverages

Company uniform

Positive working environment

Job summary

GT MART Sdn Bhd is seeking a proactive Personal Assistant/Administrative professional in Penang to manage calendars, coordinate travel, and prepare reports. The role requires Mandarin fluency, English and Bahasa Malaysia proficiency, and the ability to handle confidential information.

You will support the superior with meetings, correspondence, and coordination across internal teams and retail outlets, while organizing company events and monitoring deadlines. Prior retail/FMCG exposure is a plus.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Finance, Management or related field.
• 1–3 years in PA/EA or administrative role.
• Willing to support urgent coordination outside standard hours.
• Mandarin fluency is compulsory for Mandarin-speaking stakeholders.
• Fluent in English and Bahasa Malaysia.

Responsibilities

• Manage the superior's daily calendar, appointments and meetings.
• Coordinate travel arrangements, accommodation, and itineraries.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Screen phone calls and emails, and prioritise urgent matters.
• Follow up with internal teams, retail outlets, and suppliers on operational matters.
• Organise meetings, events and company functions.
• Maintain confidential files, records, and important documents.
• Assist in monitoring project deadlines and ad hoc administrative tasks.
• Prospecting and evaluating potential locations for new outlets.

Skills

Mandarin fluency

English proficiency

Bahasa Malaysia

Strong communication

Organisational skills

Education

Diploma or Bachelor's Degree in Business Administration / Finance / Management

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

GT MART Sdn Bhd is seeking a proactive Personal Assistant/Administrative professional in Penang to manage calendars, coordinate travel, and prepare reports. The role requires Mandarin fluency, English and Bahasa Malaysia proficiency, and the ability to handle confidential information.

You will support the superior with meetings, correspondence, and coordination across internal teams and retail outlets, while organizing company events and monitoring deadlines. Prior retail/FMCG exposure is a plus.