Executive Assistant to Manager: Scheduling, Travel & Communications

EARNING CONSULTANCY SDN. BHD.; Kuala Lumpur; On-site; MYR 39,000 - 73,000; Full time

Job summary

EC Advisory (Earning Consultancy Sdn. Bhd.) in Kuala Lumpur seeks a Personal Assistant to support the Manager with daily administrative and personal tasks.

You will manage calendars, arrange meetings and travel, handle communications, and prepare reports and documents, ensuring smooth operations and confidentiality. The role requires strong communication in English, Bahasa Malaysia, and Mandarin, plus organisational, proactive, and independent work ethics.

Qualifications

• Diploma / Degree in Business Administration, Management, or related field preferred.
• Experience as a Personal Assistant, Admin Executive, Secretary, or similar role is an advantage.
• Good communication skills in English, Bahasa Malaysia, and Mandarin to liaise with diverse clients, suppliers, or associates.
• Organised, responsible, proactive, and detail-oriented.
• Able to multitask and work independently with minimal supervision.
• Good follow-up and problem-solving skills.

Responsibilities

• Provide daily administrative and personal assistance to the Manager.
• Manage the Manager’s schedule, appointments, meetings, and reminders.
• Arrange meetings, travel, accommodation, transportation, and itineraries as needed.
• Handle calls, messages, emails, documents, and correspondence assigned by the Manager.
• Prepare reports, presentations, meeting notes, letters, and other documents.
• Follow up with employees, clients, suppliers, and external parties on matters assigned by the Manager.
• Track pending tasks, deadlines, appointments, and important follow-up items.
• Assist in coordinating internal meetings and daily operational matters.
• Maintain filing and organisation of confidential documents and records.
• Assist with business-related and personal arrangements when required.
• Perform ad-hoc duties, errands, and special assignments assigned by the Manager.
• Maintain confidentiality and professionalism at all times.

Skills

Multilingual communication

Organisational skills

Independent / proactive

Problem-solving

Education

Diploma/degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

EC Advisory (Earning Consultancy Sdn. Bhd.) in Kuala Lumpur seeks a Personal Assistant to support the Manager with daily administrative and personal tasks.

You will manage calendars, arrange meetings and travel, handle communications, and prepare reports and documents, ensuring smooth operations and confidentiality. The role requires strong communication in English, Bahasa Malaysia, and Mandarin, plus organisational, proactive, and independent work ethics.