Executive Assistant & Administrative Coordinator

Private Advertiser; Penang; On-site; MYR 28,000 - 42,000; Full time

Job summary

Private Advertiser in Penang is seeking a reliable Personal Assistant to provide day-to-day support to the person in charge. The role involves coordinating schedules, handling emails and calls, and preparing documents and reports with discretion and professionalism.

You will work independently, multitask across duties, and ensure timely follow-ups. Proficiency in English and Bahasa Malaysia, plus Microsoft Office, are essential for effective communication and smooth office operations.

Qualifications

• Minimum SPM/STPM or equivalent.
• Experience as a Personal Assistant or Administrative Assistant is advantageous.
• Strong organisational and time-management abilities.
• Proficient in English and Bahasa Malaysia, both written and spoken.
• Proficient with Microsoft Office and common office software.
• Ability to multitask, prioritise, and work independently.
• Reliable, punctual, and detail-oriented.
• Ability to handle confidential information professionally.

Responsibilities

• Provide day-to-day assistance and support to the person in charge.
• Manage and coordinate schedules, appointments, meetings and reminders.
• Handle emails, correspondence, phone calls and other communications.
• Prepare, organise and maintain documents, records and files.
• Assist with the preparation of letters, documents, reports and other materials.
• Coordinate and follow up with clients, service providers and other parties where required.
• Assist with arrangements, bookings, scheduling and other coordination matters.
• Keep track of pending matters and follow up to ensure tasks are attended to promptly.
• Provide general administrative and office support.
• Handle confidential information with discretion.

Skills

Organisational skills

Time-management

Multitasking

Independent working

Microsoft Office

Bilingual English & Bahasa Malaysia

Education

SPM/STPM or equivalent

Tools

Microsoft Office

Job description

Private Advertiser in Penang is seeking a reliable Personal Assistant to provide day-to-day support to the person in charge. The role involves coordinating schedules, handling emails and calls, and preparing documents and reports with discretion and professionalism.

You will work independently, multitask across duties, and ensure timely follow-ups. Proficiency in English and Bahasa Malaysia, plus Microsoft Office, are essential for effective communication and smooth office operations.