Proactive Personal & Administrative Assistant

SolidCAM APAC Pte Ltd; Penang; On-site; MYR 28,000 - 45,000; Full time

Job summary

SolidCAM APAC Pte Ltd based in Penang, Malaysia, is seeking a highly organized Personal Assistant/Administrative Assistant to support the management team and keep daily operations running smoothly.

The ideal candidate will handle calendars, communications, document management, and coordination with internal teams and external partners. English and Chinese proficiency are preferred, with 0–5 years of relevant experience and strong MS Office skills.

Qualifications

• 0–5 years of experience in Personal/Administrative support or coordinating roles
• English proficiency (written and spoken)
• Proficient in MS Office (Excel, Word, PowerPoint)
• Email and calendar management
• Strong organizational and coordination skills
• Good communication and interpersonal skills
• Attention to detail and ability to manage multiple priorities
• Proactive approach and strong follow-up skills
• Excellent English and Chinese communication skills
• Comfortable coordinating with multiple teams and stakeholders

Responsibilities

• Provide day-to-day administrative and personal assistance to management
• Manage calendars, schedule meetings, and coordinate communications
• Organize and maintain documents, files, and reports
• Handle correspondence and emails with timely follow-ups
• Coordinate with internal teams, partners, resellers, and stakeholders
• Assist with planning meetings, events and company activities
• Track tasks and deadlines with timely follow-ups
• Support general office administration and day-to-day operations
• Handle confidential information with discretion
• Take on additional administrative tasks as required

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Proactive

Interpersonal skills

Bilingual English-Chinese

Tools

MS Office Suite

MS Excel

MS Word

MS PowerPoint

Job description

SolidCAM APAC Pte Ltd based in Penang, Malaysia, is seeking a highly organized Personal Assistant/Administrative Assistant to support the management team and keep daily operations running smoothly.

The ideal candidate will handle calendars, communications, document management, and coordination with internal teams and external partners. English and Chinese proficiency are preferred, with 0–5 years of relevant experience and strong MS Office skills.