Personal Assistant

Econas Resource To Energy Sdn. Bhd.; Kuala Lumpur; On-site; MYR 50,000 - 72,000; Full time

Job summary

Econas Resource To Energy Sdn. Bhd. is seeking a poised Personal Assistant to support the Executive Chairman in Kuala Lumpur. You will manage calendars, arrange meetings, prepare materials and ensure timely follow-ups, while handling confidential information with discretion.

Responsibilities include coordinating travel, liaising with senior stakeholders, and assisting with ad-hoc tasks as needed to maintain smooth executive operations.

Qualifications

• Bachelor's degree in business administration, management, secretarial studies, or related field.
• At least 2 years' experience as Personal Assistant or Executive Assistant or similar.
• Excellent communication, organisational and time-management skills.
• Proficient in Microsoft Office and office applications.
• Discreet, trustworthy, responsible and able to maintain confidentiality.

Responsibilities

• Manage the Executive Chairman's calendar, appointments, meetings and daily schedule.
• Coordinate business travel, accommodation, transportation and itineraries.
• Prepare correspondence, reports, presentations, meeting materials and minutes.
• Handle emails, calls and communications on behalf of the Executive Chairman when required.
• Liaise with internal departments, clients, partners and external stakeholders.
• Follow up on tasks, deadlines and matters assigned by the Executive Chairman.
• Maintain filing and records of confidential documents.
• Assist with personal and business-related arrangements or ad-hoc tasks as required.
• Perform other duties as assigned by the Executive Chairman.

Skills

Calendar management

Communication

Time management

Microsoft Office

Discretion

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Manage the Executive Chairman's calendar, appointments, meetings, and daily schedule.

Coordinate business travel, accommodation, transportation, and itineraries.

Prepare correspondence, reports, presentations, meeting materials, and minutes.

Handle emails, calls, and communications professionally on behalf of the Executive Chairman when required.

Liaise with internal departments, clients, business partners, and external stakeholders.

Follow up on tasks, deadlines, and matters assigned by the Executive Chairman.

Maintain proper filing and records of confidential documents.

Handle confidential and sensitive information with professionalism and discretion.

Assist with personal and business-related arrangements or ad-hoc tasks when required.

Perform other duties as assigned by the Executive Chairman.

Job Requirements

Candidate must possess at least a Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or similar role.

Possess excellent communication, organisational, and time-management skills.

Proficient in Microsoft Office (Word, Excel, PowerPoint) and other relevant office applications.

Highly discreet, trustworthy, responsible, and able to maintain confidentiality.

Well-presented, professional, and able to communicate effectively with senior management and external parties.

(Based in Kuala Lumpur) willing to travel outstation when required.