Executive Assistant to Top Management

Puncak Niaga Holdings Berhad; Kuala Lumpur; On-site; MYR 78,000 - 134,000; Full time

Job summary

Puncak Niaga Holdings Berhad in Kuala Lumpur is seeking a proactive Personal Assistant to the Director/Senior Management to deliver comprehensive administrative support. You will manage calendars, draft documents, handle confidential correspondence, and coordinate travel arrangements with diplomacy and discretion.

The role requires multitasking, professionalism, and fluency in English and Malay; Mandarin is a plus.Weekend/odd-hour flexibility and immediate availability are advantageous assets

Qualifications

• Bachelor’s Degree in any discipline with >5 years experience as Personal Assistant to Director/Senior Management.
• Ability to multitask and maintain motivation and positivity.
• Able to complete tasks thoroughly with minimal direction.
• Proficiency in English and Malay; Mandarin a plus.

Responsibilities

• Provide comprehensive administrative and secretarial support to Top Management.
• Manage complex calendars, appointments, meetings, and scheduling.
• Draft, edit, and proofread letters, emails, reports and proposals.
• Handle confidential correspondence with professionalism and discretion.
• Coordinate travel arrangements including visas, flights and accommodation.
• Occasionally accompany Top Management for on-site support.
• Screen calls, emails, visitors and correspondence for Top Management.
• Prepare meeting agendas, presentations, minutes, and action items.
• Coordinate internal meetings and company events.
• Oversee event logistics and in-house functions.
• Welcome clients and guests professionally.
• Handle office administration tasks and ad-hoc assignments.
• Liaise with internal and external stakeholders confidentially.
• Prioritize tasks and manage urgent deadlines.
• Maintain flow of information and confidentiality.

Skills

Secretarial skills

Calendar management

Discretion & confidentiality

Microsoft Office

Interpersonal skills

Education

Bachelor’s Degree

Tools

MS Office

Job description

Puncak Niaga Holdings Berhad in Kuala Lumpur is seeking a proactive Personal Assistant to the Director/Senior Management to deliver comprehensive administrative support. You will manage calendars, draft documents, handle confidential correspondence, and coordinate travel arrangements with diplomacy and discretion.

The role requires multitasking, professionalism, and fluency in English and Malay; Mandarin is a plus.Weekend/odd-hour flexibility and immediate availability are advantageous assets