Senior Executive Assistant | Travel & Calendar Pro

Infinity 8; Johor; On-site; MYR 56,000 - 89,000; Full time

Job summary

Infinity 8 in Johor seeks an experienced Personal Assistant/Executive Assistant to support senior management in Senai/Iskandar Puteri. You will manage calendars, travel, correspondence, and coordinate with internal teams and external stakeholders.

The ideal candidate holds a Diploma or Degree in Business Administration or related field, has 3–5 years of PA/EA experience, and is fluent in English and Bahasa Malaysia with Mandarin preferred. Proactive, discreet and highly organized are essential.

Qualifications

• Diploma or degree in business administration, management, communications or related field.
• 3–5 years of experience as a Personal Assistant or Executive Assistant to senior management.
• Experience supporting CEO/Managing Director or directors is advantageous.
• Proficient in English and Bahasa Malaysia; Mandarin preferred.
• Strong MS Office/Google Workspace proficiency.

Responsibilities

• Manage calendars, appointments, meetings and schedules for senior management.
• Coordinate domestic and international travel arrangements, including flights and itineraries.
• Handle emails, calls, correspondence and confidential information.
• Prepare meeting agendas, minutes, reports, and briefing materials.
• Follow up on action items and ensure tasks are completed on time.
• Coordinate with internal teams, clients, vendors and external stakeholders.
• Manage documentation, digital filing, expense claims, reimbursements and payments.
• Support business and personal appointments and other admin arrangements.
• Conduct research to support management decisions.
• Support projects, events and other initiatives.
• Anticipate needs and resolve scheduling matters proactively.
• Perform other PA/EA duties as assigned.

Skills

Organisational skills

Communication

Time management

English

Bahasa Malaysia

Mandarin/Chinese

MS Office / Google Workspace

Travel readiness

Education

Diploma or Degree in Business Administration / Management / Communications

Tools

Microsoft Office

Excel

Google Workspace

Job description

Infinity 8 in Johor seeks an experienced Personal Assistant/Executive Assistant to support senior management in Senai/Iskandar Puteri. You will manage calendars, travel, correspondence, and coordinate with internal teams and external stakeholders.

The ideal candidate holds a Diploma or Degree in Business Administration or related field, has 3–5 years of PA/EA experience, and is fluent in English and Bahasa Malaysia with Mandarin preferred. Proactive, discreet and highly organized are essential.