Executive Operations Coordinator

ACT Health Clinic; Kuala Lumpur; On-site; MYR 39,000 - 78,000; Full time

Job summary

ACT Health Clinic in Kuala Lumpur is seeking an organized Operations Assistant to provide administrative support to the General Manager and Directors. You will manage calendars, coordinate meetings, and prepare reports, while ensuring smooth cross-department communications.

Responsibilities include drafting official correspondence, organizing files, and supporting projects across outlets. Strong MS Office skills and multitasking ability are essential in a fast-paced environment.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Operations Management, or related field.
• Strong organizational, coordination and time-management skills.
• Good communication and interpersonal skills with cross-department collaboration.
• Proficient in written and verbal communication for emails, letters, reports and minutes.
• Chinese language ability is an added advantage.
• Ability to multitask and manage multiple operational matters in a fast-paced environment.
• Proficient in Microsoft Office; Excel for data; PowerPoint for presentations.

Responsibilities

• Administrative Support: manage calendars, schedules and appointments for GM/Directors.
• Coordinate meetings, travel arrangements and prepare management reports.
• Attend meetings and prepare accurate minutes.
• Communication & Coordination: draft and coordinate official letters and emails; ensure flow of information across departments.
• Information & Document Management: handle confidential data and maintain files and documents.
• Project & Operational Support: assist in coordinating outlets and HQ operations.
• Stakeholder & Relationship Management: maintain relationships with clients, vendors and partners.
• Availability & Responsiveness: stay reasonably reachable for urgent matters.

Skills

Organizational skills

Coordination

Time management

Communication skills

Interpersonal skills

Chinese language (advantage)

Education

Bachelor's or Diploma in Business Administration/Operations Management

Tools

Microsoft Office

Excel

PowerPoint

Job description

ACT Health Clinic in Kuala Lumpur is seeking an organized Operations Assistant to provide administrative support to the General Manager and Directors. You will manage calendars, coordinate meetings, and prepare reports, while ensuring smooth cross-department communications.

Responsibilities include drafting official correspondence, organizing files, and supporting projects across outlets. Strong MS Office skills and multitasking ability are essential in a fast-paced environment.