Executive Operations Coordinator — Healthcare Network

ACTIVE HEALTH PARTNER SDN BHD; Kuala Lumpur; On-site; MYR 39,000 - 78,000; Full time

Job summary

Aglow Medical Group in Kuala Lumpur, Malaysia seeks an Administrative & Operations Support professional to assist the General Manager and Directors. The role centers on calendar management, meeting coordination, and preparing reports and correspondence across departments.

Key duties include handling confidential information, coordinating with outlets and HQ, and maintaining smooth daily operations with timely updates and follow-ups.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Operations Management, or a related field.
• Strong organizational, coordination and time-management skills.
• Good communication and interpersonal skills, with the ability to work effectively across different departments and stakeholders.
• Good written and verbal communication skills, with the ability to prepare professional emails, letters, reports and meeting minutes.
• Ability to communicate in Chinese is an added advantage.
• Ability to multitask, prioritize and manage multiple operational matters in a fast-paced environment.
• Proficient in Microsoft Office, particularly Excel for data compilation and Power Point for presentations.

Responsibilities

• Administrative Support: Manage calendars, schedules and appointments for General Manager/Directors.
• Coordinate meetings, business appointments and travel arrangements.
• Prepare and organize reports, presentations, correspondence and other management documents.
• Attend meetings and prepare accurate meeting minutes.
• Communication & Coordination: Act as primary contact between General Manager/Directors and stakeholders.
• Draft, prepare and coordinate official letters, emails, memos and correspondence.
• Coordinate communication and information flow across all departments and teams.
• Ensure relevant updates and deliverables are communicated in a timely manner.
• Information & Document Management: Handle confidential information with discretion.
• Organize departmental files, records and documents.
• Gather information for management review.
• Provide data and operational support to cross-functional teams.
• Project & Operational Support: Coordinate operational matters across outlets and HQ.
• Coordinate with outlet teams and relevant departments for smooth operations.
• Provide follow-up support for urgent matters.
• Assist in coordinating projects, events and new outlet preparations.
• Stakeholder & Relationship Management: Maintain professional relationships with clients, partners, vendors.
• Coordinate meetings and follow-ups with external parties.
• Represent GM/Directors when acting as liaison.
• Availability & Responsiveness: Stay reasonably contactable for urgent matters.
• Auxiliary support for time-sensitive cases affecting operations.

Skills

Organizational skills

Time management

Communication skills

Written communication

Verbal communication

Chinese language

Multitasking

Education

Diploma or Bachelor's degree in Business Administration, Operations Management, or related field

Tools

Microsoft Office

Excel

PowerPoint

Job description

Aglow Medical Group in Kuala Lumpur, Malaysia seeks an Administrative & Operations Support professional to assist the General Manager and Directors. The role centers on calendar management, meeting coordination, and preparing reports and correspondence across departments.

Key duties include handling confidential information, coordinating with outlets and HQ, and maintaining smooth daily operations with timely updates and follow-ups.