Executive Office Administrator

ATLAS Vending; Bandar Baru Bangi; On-site; MYR 45,000 - 67,000; Full time

Job summary

ATLAS Vending is seeking a capable Administrative Assistant to provide comprehensive support to the General Manager. You will handle secretarial duties, appointments, and meeting minutes, ensuring timely follow-ups and a neat filing system.

The role requires a Diploma in Business Administration or related field with at least three years in a similar role, strong English and Bahasa Malaysia, and proficiency in MS Office.

Qualifications

• Diploma in Business Administration or related field.
• At least 3 years' experience in a similar administrative/secretarial role.
• Ability to provide high-quality secretarial and office management support.
• Maintain strict confidentiality and work independently with minimal supervision.
• Strong interpersonal and communication skills in English and Bahasa Malaysia.

Responsibilities

• Provide comprehensive administrative and day-to-day operational support to the General Manager.
• Perform secretarial duties: handling calls, appointments, meetings, and correspondence.
• Attend meetings and accurately record and prepare minutes.
• Follow up on tasks to meet deadlines and deliverables.
• Maintain filing system and document control for easy access and retrieval.
• Ensure compliance with administrative procedures for PRs, payments, and reimbursements.
• Perform other duties as assigned by Management.

Skills

Secretarial

Office management

Communication skills

Confidentiality

Independent work

MS Office

Education

Diploma in Business Administration / related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

• Provide comprehensive administrative and day-to-day operational support to the General Manager.
• Perform secretarial and administrative duties, including handling telephone calls, managing appointments, scheduling meetings, and preparing correspondence.
• Attend meetings, as and when required, and accurately record and prepare meeting minutes.
• Follow up on pending tasks and ensure that deadlines and deliverables are met in a timely manner.
• Maintain a proper and systematic filing system and ensure effective document control for easy access, retrieval, and record management.
• Ensure compliance with company administrative procedures and policies, particularly in relation to purchase requisitions (PR), payments, claims, and reimbursement approval processes.
• Perform any other duties and responsibilities as assigned by Management from time to time.

Requirements

• Minimum Diploma in Business Administration, Business Management, or a related field.
• Minimum three (3) years of relevant experience in a similar administrative or secretarial role.
• Proven ability to provide high-quality secretarial and office management support in a dynamic and fast-paced working environment.
• Demonstrated ability to maintain strict confidentiality and work independently with minimal supervision.
• Strong interpersonal and communication skills, with a professional and pleasant personality.
• Proficient in Microsoft Office applications, including Microsoft Word, Excel, and PowerPoint.
• Excellent command of both written and spoken English and Bahasa Malaysia.