Operation Admin

Megah Equipment Sdn Bhd; Shah Alam; On-site; MYR 28,000 - 45,000; Full time

Job summary

Megah Equipment Sdn Bhd is seeking a reliable Operations Admin to oversee daily office operations. The role includes handling communications, maintaining records, processing invoices, and providing essential clerical support across departments.

The ideal candidate has 1–3 years of clerical experience, is proficient in Microsoft Office and Google Workspace, and possesses fast data-entry skills with high attention to detail. English and Bahasa Malaysia communication is required.

Qualifications

• SPM or Diploma in Business Administration, Secretarial Studies, or equivalent.
• 1–3 years of clerical or office administration experience; entry-level with strong computer skills welcome.
• Proficient in Microsoft Office and Google Workspace.
• Fast and accurate typing with high data-entry precision.
• Strong verbal and written communication skills in English and Bahasa Malaysia.

Responsibilities

• General Administrative Support: handle calls, emails, and mail; direct inquiries to staff.
• Filing & Documentation: organize and archive documents for easy retrieval.
• Data Processing & Entry: update customer databases, employee logs, and routine reports.
• Office Maintenance & Supplies: monitor inventory and reorder within budget.
• Basic Financial Processing: assist with bookkeeping tasks, petty cash, and invoicing.

Skills

Microsoft Office

Google Workspace

Typing speed

Communication skills

Education

SPM/ Diploma in Business Admin

Tools

Printers/Scanners

Job description

We are looking for a reliable and organized Operation Admin to join our team and oversee daily office operations. You will handle primary administrative duties, handle incoming communications, process records and invoices, maintain office supplies, and provide key clerical support across various departments.

Job Responsibilities

• General Administrative Support: Handle incoming phone calls, emails, and physical mail, directing inquiries to the appropriate personnel.
• Filing & Documentation: Organize, scan, and maintain structured digital and physical document archiving systems for easy retrieval.
• Data Processing & Entry: Accurately update customer databases, employee logs, sales entries, and routine office reports.
• Office Maintenance & Supplies: Monitor office inventory (stationery, pantry supplies, equipment), reorder supplies within budget, and liaise with building maintenance.
• Basic Financial Processing:Assist with basic bookkeeping tasks, such as tracking petty cash, processing staff expense claims, issuing invoices, and compiling receipts for accounting.

Requirements & Qualifications

• Education: SPM / Diploma in Business Administration, Secretarial Studies, or equivalent.
• Experience: 1-3 years of clerical or office administration experience (entry-level candidates with strong computer skills are welcome to apply).
• Technical Skills:
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Fast and accurate typing skills with high data-entry precision.
• Basic knowledge of office equipment (printers, scanners, multi-line phone systems).
• Soft Skills:
• Excellent organizational and time-management capabilities.
• Strong verbal and written communication skills in [Language, e.g., English and Bahasa Malaysia].
• High attention to detail and ability to handle confidential information discreetly.
• Courteous, professional manner with internal staff and external visitors.

Working Conditions & Salary Range

• Working Hours: [Monday to Friday, 8:30 AM - 5:30 PM, Saturday 8:30 AM - 12:30PM]