Executive Office & Operations Coordinator

Next Energy Sdn. Bhd.; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Next Energy Sdn. Bhd. is seeking an Admin Executive in Malaysia to ensure smooth day-to-day operations and provide strong support to management and staff.

The role requires excellent organizational skills, attention to detail, and multitasking in a fast-paced environment. The Admin Executive will handle office administration, document management, meetings, and internal coordination, acting as the first point of contact for visitors and inquiries.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience in administrative or office management roles (1–3 years preferred).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.

Responsibilities

• Office Administration: manage supplies, equipment, and maintenance requests.
• Oversee filing systems, electronic and physical, ensuring confidentiality and easy retrieval.
• Coordinate repairs, maintenance and service contracts for office facilities.
• Prepare, review, and distribute letters, memos, reports, and other documents.
• Maintain accurate records of company documents, agreements, and employee files.
• Arrange meetings and prepare agendas.
• Serve as the first point of contact for visitors, calls, and emails.
• Coordinate inter-departmental communications and disseminate information.
• Perform ad-hoc administrative tasks or special projects as assigned by the supervisor or management.

Skills

Organizational skills

Time management

Multitasking

Microsoft Office

Communication skills

Education

Diploma or Bachelor's degree in Business Administration/Management

Tools

Microsoft Office Suite

Job description

Next Energy Sdn. Bhd. is seeking an Admin Executive in Malaysia to ensure smooth day-to-day operations and provide strong support to management and staff.

The role requires excellent organizational skills, attention to detail, and multitasking in a fast-paced environment. The Admin Executive will handle office administration, document management, meetings, and internal coordination, acting as the first point of contact for visitors and inquiries.