Executive Admin & Operations Coordinator

PTT Synergy Group Berhad; Shah Alam; On-site; MYR 42,000 - 72,000; Full time

Job summary

PTT Synergy Group Berhad in Malaysia is seeking an organized administrative professional to provide day-to-day support to the Manager and Head of Department. The role emphasizes handling communications, scheduling, travel coordination, and procurement documentation.

You will prepare PRs/POs, maintain inventory records, coordinate meetings and visits, and ensure timely task completion across departments. Strong Excel, Word, and Outlook skills are essential.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Supply Chain, Logistics, or a related field.
• Minimum 2 to 5 years of experience in administration, executive support, or a related role.
• Experience in industrial automation, engineering, logistics, warehouse solutions, or manufacturing environments is an advantage.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Proactive, resourceful, and able to work independently with minimal supervision.

Responsibilities

• Provide day-to-day administrative support to the Manager and Head of Department.
• Manage correspondence, emails, phone calls, and incoming inquiries.
• Coordinate travel arrangements, accommodation bookings, and transportation when required.
• Coordinate internal and external meetings, including meeting room arrangements and logistics.
• Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), and maintain inventory records.
• Prepare meeting agendas, presentation materials, and supporting documents.
• Coordinate visits by customers, vendors, and business partners.
• Maintain and support documentation control for operational, procurement, and administrative records.
• Coordinate with internal departments to ensure the timely completion of assigned tasks.

Skills

Verbal communication

Written communication

Organizational skills

Independent work

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

PTT Synergy Group Berhad in Malaysia is seeking an organized administrative professional to provide day-to-day support to the Manager and Head of Department. The role emphasizes handling communications, scheduling, travel coordination, and procurement documentation.

You will prepare PRs/POs, maintain inventory records, coordinate meetings and visits, and ensure timely task completion across departments. Strong Excel, Word, and Outlook skills are essential.