Admin Executive

Next Energy Sdn. Bhd.; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

Next Energy Sdn. Bhd. is seeking an Admin Executive in Malaysia to ensure smooth day-to-day operations and provide strong support to management and staff.

The role requires excellent organizational skills, attention to detail, and multitasking in a fast-paced environment. The Admin Executive will handle office administration, document management, meetings, and internal coordination, acting as the first point of contact for visitors and inquiries.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience in administrative or office management roles (1–3 years preferred).
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.

Responsibilities

• Office Administration: manage supplies, equipment, and maintenance requests.
• Oversee filing systems, electronic and physical, ensuring confidentiality and easy retrieval.
• Coordinate repairs, maintenance and service contracts for office facilities.
• Prepare, review, and distribute letters, memos, reports, and other documents.
• Maintain accurate records of company documents, agreements, and employee files.
• Arrange meetings and prepare agendas.
• Serve as the first point of contact for visitors, calls, and emails.
• Coordinate inter-departmental communications and disseminate information.
• Perform ad-hoc administrative tasks or special projects as assigned by the supervisor or management.

Skills

Organizational skills

Time management

Multitasking

Microsoft Office

Communication skills

Education

Diploma or Bachelor's degree in Business Administration/Management

Tools

Microsoft Office Suite

Job description

About the role

The Admin Executive is responsible for ensuring the smooth day-to-day operations of the office by handling administrative tasks, coordinating internal processes, and providing support to management and staff. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

a. Office Administration

Manage office supplies, equipment, and maintenance requests.

Oversee filing systems, both electronic and physical, ensuring confidentiality and easy retrieval.

Coordinate repairs, maintenance, and service contracts for office facilities.

b. Document & Data Management

Prepare, review, and distribute letters, memos, reports, and other documents.

Maintain accurate records of company documents, agreements, and employee files.

c. Meetings & Events

Arrange meetings and prepare agendas.

d. Communication & Coordination

Serve as the first point of contact for visitors, calls, and emails.

Coordinate inter-departmental communications and ensure timely dissemination of information.

e. Other Duties

Perform any other ad-hoc administrative tasks or special projects as assigned by the supervisor or management.

Job Specification

Diploma or Bachelor’s degree in Business Administration, Management, or related field.

Proven experience in administrative or office management roles (1–3 years preferred).

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.

Strong organizational, time management, and multitasking abilities.

Excellent written and verbal communication skills.

High level of discretion and professionalism.

Next Energy is a Malaysia-based renewable energy company specializing in solar power solutions for Businesses and Homes. We provide end-to-end services including system design, installation, and maintenance – all Under One Roof. Guided by a people-first philosophy and strong ESG values, we aim to make clean energy accessible and impactful. Through our subsidiary, Next Academy, we also offer ESG training and consultancy. Our vision is to lead a world where people are proud to be part of the renewable energy revolution.

Next Energy is a Malaysia-based renewable energy company specializing in solar power solutions for Businesses and Homes. We provide end-to-end services including system design, installation, and maintenance – all Under One Roof. Guided by a people-first philosophy and strong ESG values, we aim to make clean energy accessible and impactful. Through our subsidiary, Next Academy, we also offer ESG training and consultancy. Our vision is to lead a world where people are proud to be part of the renewable energy revolution.