Executive Admin & Office Operations Lead

My Management Services; Likas; On-site; MYR 33,000 - 47,000; Full time

Job summary

My Management Services in Likas, Sabah, is seeking an Admin Executive for a full-time, on-site role. You will support day-to-day operations, manage schedules, records, and communications, and assist management across departments.

The role emphasizes accuracy, discretion, and proactive problem-solving in a fast-paced office. Strong MS Office skills and teamwork are essential for success.

Qualifications

• Experience in an administrative or secretarial role.
• Proficiency in MS Office.
• Excellent organizational and time-management skills.
• Strong written and verbal communication.
• Ability to work independently.
• Discretion and confidentiality.

Responsibilities

• Managing administrative tasks including scheduling, correspondence, and record-keeping.
• Coordinating meetings, conferences, and events, including preparing agendas and taking minutes.
• Maintaining and organising filing systems, both physical and digital, ensuring information is easily accessible and properly archived.
• Processing documentation, including invoices, expense reports, and other administrative paperwork.
• Providing support to management and various departments with data entry, research, and general administrative assistance.
• Managing office supplies inventory and liaising with vendors for procurement.
• Answering telephones, managing switchboard operations, and directing enquiries to appropriate departments.
• Assisting with the preparation of presentations, reports, and other business documents.
• Contributing to the maintenance of organisational policies and procedures.
• Performing other administrative duties as required to support business operations

Skills

MS Office

Organization

Communication

Attention to detail

Time management

Independent / Team player

Education

Diploma in Administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

My Management Services in Likas, Sabah, is seeking an Admin Executive for a full-time, on-site role. You will support day-to-day operations, manage schedules, records, and communications, and assist management across departments.

The role emphasizes accuracy, discretion, and proactive problem-solving in a fast-paced office. Strong MS Office skills and teamwork are essential for success.