Executive, Human Resource

PKSJ Fertilizers Sdn Bhd; Kuala Lumpur; On-site; MYR 54,000 - 80,000; Full time

Job summary

Jora Malaysia is seeking a Human Resource Executive to oversee daily HR administrative operations, ensuring compliance, confidentiality, and accuracy. You will manage end-to-end payroll inputs, maintain employee records, track attendance and leave, and assist with talent acquisition and onboarding.

The role also covers employee relations, disciplinary matters, training coordination, and ad-hoc HR tasks, requiring a diploma or professional HR qualification and 2-3 years' hands-on HR experience.

Qualifications

• Diploma or professional certificate in Human Resource Management or related field.
• 2-3 years' hands-on experience in end-to-end HR functions including payroll.
• Strong numerical aptitude and attention to detail.
• Excellent time management and ability to multitask.

Responsibilities

• Payroll management: handle monthly payroll inputs and accuracy.
• HR administration: maintain employee records and HR databases.
• Attendance & leave: track attendance and reconciliations.
• Recruitment & onboarding: post jobs, screen applicants, and coordinate interviews.
• Employee relations: draft disciplinary notices and handle grievances.
• Training & development: coordinate internal and external trainings.
• Ad-hoc: perform additional HR tasks as assigned.

Skills

Payroll processing

HR generalist

Attention to detail

Time management

Problem solving

Team collaboration

Education

Diploma or professional certificate in HR

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Human Resource Executive will oversee daily HR administrative operations, ensuring compliance, confidentiality, and accuracy. Key responsibilities include managing end-to-end payroll inputs, maintaining employee records, tracking attendance and leave, supporting talent acquisition, drafting disciplinary documentation, and assisting with employee training programs.

Key Responsibilities

Payroll Management

Payroll Management Prepare accurate monthly payroll data in accordance with company timelines.

Review and verify attendance logs, unpaid leave, overtime (OT), allowances, deductions, and other payroll-related parameters.

HR Administration & Records

Maintain and update systematic employee personal files and master HR databases.

Draft official HR correspondence, including offer letters, confirmation letters, memos, and notices.

Serve as the primary point of contact for employee inquiries regarding HR policies, leave entitlements, benefits, and workplace procedures.

Attendance & Leave Management

Monitor and maintain daily employee attendance records across all departments/sites.

Track and reconcile Annual Leave (AL), Emergency Leave (EL), Medical Leave (MC), and other leave categories.

Liaise with site administrators and department heads to resolve attendance discrepancies.

Compile and finalize monthly attendance summary reports for payroll processing.

Recruitment & Onboarding

Coordinate talent acquisition activities, including posting job openings, screening applications, and scheduling interviews.

Prepare onboarding documentation, employment kits, and conduct initial orientation for new hires.

Employee Relations & Disciplinary Matters

Draft formal disciplinary notices, including Warning Letters, Show Cause Letters, and Termination Letters under management guidance.

Log and preserve confidential records of disciplinary actions, grievances, and performance reviews.

Support management in addressing employee grievances while ensuring HR policies are executed consistently and discreetly.

Training & Development

Coordinate logistics, registrations, and schedules for internal and external employee training programs.

Maintain comprehensive training attendance records and history.

Prepare supporting documentation for HRD Corp (HRDF) claims or related training grant submissions.

Ad-Hoc Responsibilities

Perform additional HR and administrative tasks as assigned by the HR Manager or Management.

About you

Minimum Diploma, Professional Certificate, or equivalent qualification in Human Resource Management, Business Administration, or a related field.

Minimum 2-3 years experience, proven hands-on experience in end-to-end payroll processing and generalist HR functions.

Strong mathematical aptitude with high attention to detail and error-spotting capabilities.

Excellent time management skills with the ability to prioritize workload and multitask efficiently.

Proactive attitude with a strong sense of urgency, effective problem-solving abilities, and a collaborative team player mindset.