Human Resources Executive

MAG Aquaculture Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

MAG Aquaculture Sdn Bhd is seeking a Human Resources Executive to support the full spectrum of HR operations across multiple sites. The role reports to the HR Manager and covers payroll coordination, recruitment, employee relations, and compliance with Malaysian laws.

Ideal candidates will have 3–5 years of generalist HR experience, a relevant tertiary qualification, and strong confidentiality and communication skills for effective stakeholder engagement.

Qualifications

• 3–5 years' experience in a generalist HR role.
• Tertiary qualification in HR/Business Administration or related field.
• Familiarity with Malaysian employment laws and HR best practices.
• Willingness to travel to Sabah branches/sites as required.
• Strict confidentiality and high attention to detail.

Responsibilities

• Manage the full employee lifecycle including recruitment, onboarding, transfers and terminations.
• Prepare HR documents such as appointment letters, letters of variation, and termination letters.
• Support HR Manager with performance data and reports.
• Maintain accurate employee records and HR databases.
• Coordinate monthly payroll processing with confidentiality and accuracy.
• Support end-to-end recruitment activities from posting to offers.
• Provide guidance on HR policies and employment matters to staff and supervisors.
• Coordinate performance appraisal processes across departments.
• Ensure HR practices comply with Malaysian laws and company policies.
• Assist with foreign worker documentation and renewals as required.
• Identify HR gaps and risks; propose corrective actions.
• Prepare HR Site Visit Reports highlighting findings and actions.
• Provide recommendations to improve HR processes and workforce management.
• Prepare regular HR reports: headcount, turnover, recruitment, attendance, and movements.

Skills

Generalist HR experience

Malaysian employment laws

Strong communication skills

HRIS & data analysis

Education

Bachelor's degree in HR/Business Administration

Tools

HRIS

Payroll systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

The Human Resources Executive is responsible for supporting the full spectrum of HR operations and ensuring the effective implementation of HR policies, procedures and processes across the organisation. The role acts as a key support to the HR Manager in managing employee lifecycle activities, payroll coordination, recruitment, employee relations, performance management, HR compliance, HR reporting and continuous improvement initiatives. The role requires strong hands-on HR operational capability, attention to detail, confidentiality and the ability to manage multiple HR functions in a multi-site business environment.

Key responsibilities

• Manage and coordinate the full employee lifecycle, including recruitment, onboarding, confirmation, transfer, promotion, resignation and termination


• Prepare and issue HR-related documentation such as appointment letters, confirmation letters, transfer letters, promotion letters, salary adjustment letters, bonus and increment letters, and resignation/termination documents.


• Assist the HR Manager in compiling performance-related data and reports.


• Maintain accurate and up-to-date employee records, HR databases and personnel files


• Coordinate monthly payroll processing to ensure accuracy, timeliness and confidentiality


• Support end-to-end recruitment activities including job posting, candidate sourcing, screening, interview coordination, selection and offer preparation


• Provide guidance to employees and supervisors on HR policies, procedures and employment-related matters


• Coordinate the performance appraisal process and ensure timely completion across departments


• Ensure HR practices comply with applicable Malaysian employment laws and Company policies


• Assist in managing foreign worker documentation, including work permits, renewals and other related requirements


• Identify HR-related gaps, risks, operational issues and areas requiring corrective or preventive action.


• Prepare a comprehensive HR Site Visit Report following each visit, highlighting key observations, issues identified, risks, areas for improvement and recommended actions.


• Provide practical recommendations to improve HR processes, employee management, compliance, workforce management and operational effectiveness.


• Prepare regular HR reports including headcount, turnover, recruitment status, attendance, overtime and employee movements

What we're looking for

• 3-5 years' experience in a generalist HR role, preferably in the consulting or professional services industry.


• Familiarity with Malaysian employment laws and HR best practices.


• Strong business acumen with the ability to understand and support the strategic goals of the organisation.


• Proactive, self-motivated and able to work independently with minimal supervision.


• Strong problem-solving and critical-thinking skills, with the ability to identify HR issues, assess risks and propose practical solutions.


• A positive and solution-oriented mindset, with the initiative to take ownership of tasks and follow through to completion.


• Willingness to share ideas, contribute suggestions and actively participate in brainstorming and continuous improvement initiatives.


• Ability to challenge existing processes constructively and recommend better, more efficient ways of working.


• Excellent communication and interpersonal skills with the ability to effectively engage with employees at all levels.


• Proficient in HR information systems and data analysis to support HR decision-making.


• Strong attention to detail, confidentiality and organisational skills.


• Tertiary qualification in Human Resources, Business Administration or a related field.


• Willing to travel to Sabah branches/sites for work as required.