Executive, Business Operations

Carsome; Selangor; On-site; MYR 67,000 - 100,000; Full time

Job summary

Jora Malaysia is seeking an Executive, Training Operations to oversee end-to-end training program administration, vendor relations, and the use of training grants and levies.

The ideal candidate will be highly organized with a solid understanding of procurement and billing processes, plus meticulous data tracking and reporting capabilities. You will coordinate training logistics, attendance, and e-learning progress to ensure compliance and timely delivery.

Qualifications

• Diploma in Business Administration, Finance, or a related field.
• Proven experience in administrative roles with a focus on coordination.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using Google Suite and other relevant tools.

Responsibilities

• Training logistics: handle quotations, tracking, paperwork and all coordination for smooth execution.
• Database management: maintain attendance lists and training evaluation records.
• E-learning management: track progress, generate compliance reports and keep LMS updates current.
• Grant, levy & procurement: monitor HRD Corp levy usage, oversee grant applications and claims processing.
• Vendor & finance liaison: coordinate with vendors for quotes, billing and procurement following internal finance guidelines.

Skills

Organizational skills

Communication skills

Multitasking

Google Suite proficiency

Education

Diploma in Business Administration/Finance or related field

Tools

Google Suite

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We seek a highly organized and detail-oriented individual to join our team as an Executive, Training Operations. In this role, you will oversee the end-to-end administration of training programs, manage vendor relations, and optimize the utilization of training grants and levies. The ideal candidate will possess strong coordination skills, a solid understanding of procurement and billing processes, and a meticulous approach to data tracking and reporting.

Job Qualifications

• Diploma in Business Administration, Finance, or a related field.
• Proven experience in administrative roles with a focus on coordination and liaison.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using Google Suite and other relevant tools.

Key Responsibilities

• 1. Training Administration & Coordination
  • a. Program Logistics: Handle training service quotations, tracking, paperwork, and all necessary coordination and arrangements for smooth execution.
  • b. Database Management: Maintain accurate, up-to-date records of all training sessions, participant attendance lists, and training evaluation results.
  • c. E-Learning Management: Manage and track e-learning progress, generate regular compliance/completion reports, and ensure the learning platform updates are kept current.
• 2. Grant, Levy & Procurement Management
  • a. Levy Optimization: Monitor, track, and strategically plan company levy usage (e.g., HRD Corp) to ensure maximum utility and compliance.
  • b. Grant & Claims Processing: Oversee the end-to-end training grant application and claims submission processes.
  • c. Vendor & Finance Liaison: Coordinate with external vendors to manage agreements, quotations, billing, and procurement workflows in alignment with internal finance guidelines.