Executive Assistant to Managing Director ( Japanese Speaker)

Uchida MK Sdn Bhd; Shah Alam; On-site; MYR 78,000 - 123,000; Full time

Benefits offered by this job

Bonuses

Annual trip

Development opportunities

Medical benefits

Retirement benefits

Work-life balance

Job summary

Uchida MK Sdn Bhd is seeking an Executive Assistant to support the Managing Director in Shah Alam. This full-time role centers on managing high-level priorities, coordinating complex calendars, travel, and communications to enable strategic initiatives.

Based in Seksyen 26, the position requires proficiency in Japanese (N2+) and professional English, with a focus on discretion and professionalism. You will prepare presentations, liaise with stakeholders, and drive critical cross-functional

Qualifications

• Bachelor’s degree in Business Administration, Finance, Economics, or a related discipline.
• Minimum 3 years of experience in an Executive Assistant or similar role.
• Proficiency in Japanese (N2+) and professional English required.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in MS Office; data analysis is an advantage.
• High integrity, discretion, and professionalism in handling sensitive information.
• Proactive, adaptable in a fast-paced environment.
• Low-profile, pragmatic, forward-thinking.

Responsibilities

• Provide comprehensive administrative support to the Managing Director, including managing complex schedules, meetings, and travel arrangements.
• Handle and prioritize emails, calls, and correspondence, ensuring timely responses and follow-ups on critical matters.
• Prepare high-quality presentations, reports, and briefing materials to support decision making.
• Act as a liaison between the Managing Director and internal/external stakeholders, ensuring clear communication.
• Organize and support high-level meetings, including agenda preparation, minute-taking, and tracking of action items.
• Coordinate company events, business engagements, and executive-level functions.
• Conduct research and compile insights on market trends, competitors, and business performance.
• Support the execution of strategic initiatives by coordinating cross-functional teams and monitoring project progress.
• Manage confidential information with discretion and professionalism.
• Oversee administrative matters such as expense claims and procurement processes.

Skills

Japanese (N2+)

English (Professional)

Communication

Organization

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Executive Assistant to Managing Director ( Japanese Speaker)

As an Executive Assistant to Managing Director at Uchida MK Sdn Bhd, you will be the right-hand person to the Managing Director, ensuring smooth operations and supporting strategic initiatives. Based in Seksyen 26 Shah Alam, this full-time role offers a unique opportunity to work at the heart of the organization, manage high-level priorities, and make a tangible impact on the company’s success.

Key Responsibilities

Provide comprehensive administrative support to the Managing Director, including managing complex schedules, meetings, and travel arrangements.

Handle and prioritize emails, calls, and correspondence, ensuring timely responses and follow-ups on critical matters.

Prepare high-quality presentations, reports, and briefing materials to support decision‑making.

Act as a key liaison between the Managing Director and internal/external stakeholders, ensuring clear and effective communication.

Organize and support high‑level meetings, including agenda preparation, minute-taking, and tracking of action items.

Coordinate company events, business engagements, and executive‑level functions.

Conduct research and compile insights on market trends, competitors, and business performance.

Support the execution of strategic initiatives by coordinating cross‑functional teams and monitoring project progress.

Manage confidential information with a high level of discretion and professionalism.

Oversee administrative matters such as expense claims and procurement processes.

Requirements

Bachelor’s degree in Business Administration, Finance, Economics, or a related discipline.

Minimum 3 years of experience in an Executive Assistant or similar role, preferably supporting senior leadership.

Proficiency in Japanese language (N2 and above) and professional English is a MUST

Excellent communication and interpersonal skills, with the ability to engage stakeholders at all levels.

Strong organizational and multitasking abilities, with attention to detail and accuracy.

Proficiency in Microsoft Office (Excel, PowerPoint, Word); familiarity with data analysis is an advantage.

High level of integrity, discretion, and professionalism in handling sensitive information.

Proactive, adaptable, and able to thrive in a fast-paced, dynamic environment.

Low-profile, pragmatic, proactive, and forward‑thinking.

Core Competencies

High Discretion: Ability to handle sensitive information and maintain strict confidentiality.

Exceptional Communication: Strong interpersonal and coordination skills across all levels; articulate and tactful.

Resilience & Adaptability: Ability to thrive in a fast‑paced environment, manage multiple tasks simultaneously, and handle unexpected situations.

Strategic Mindset: Ability to understand high‑level decision‑making logic, anticipate needs proactively, and provide support accordingly.

Detail‑Oriented: Focus on process accuracy and meticulous attention to detail.

Competitive salary and performance‑based bonuses, annual company trip

Opportunities for professional development and career advancement

Comprehensive benefits package, including medical, GPA insurance and retirement benefits

Vibrant and collaborative work culture, with a focus on work‑life balance

About Uchida MK Sdn Bhd

Uchida MK Sdn Bhd (UMK) is established since 1988 in Hicom Industrial Area, Shah Alam. We manufacture office furniture & cleanroom chairs mainly for Japan market. Join our dynamic team and be a part of our continued growth and success.