Executive Assistant to MD (Japanese Speaker)

Uchida MK Sdn Bhd; Shah Alam; On-site; MYR 78,000 - 123,000; Full time

Benefits offered by this job

Bonuses

Annual trip

Development opportunities

Medical benefits

Retirement benefits

Work-life balance

Job summary

Uchida MK Sdn Bhd is seeking an Executive Assistant to support the Managing Director in Shah Alam. This full-time role centers on managing high-level priorities, coordinating complex calendars, travel, and communications to enable strategic initiatives.

Based in Seksyen 26, the position requires proficiency in Japanese (N2+) and professional English, with a focus on discretion and professionalism. You will prepare presentations, liaise with stakeholders, and drive critical cross-functional

Qualifications

• Bachelor’s degree in Business Administration, Finance, Economics, or a related discipline.
• Minimum 3 years of experience in an Executive Assistant or similar role.
• Proficiency in Japanese (N2+) and professional English required.
• Excellent communication and interpersonal skills with stakeholders at all levels.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in MS Office; data analysis is an advantage.
• High integrity, discretion, and professionalism in handling sensitive information.
• Proactive, adaptable in a fast-paced environment.
• Low-profile, pragmatic, forward-thinking.

Responsibilities

• Provide comprehensive administrative support to the Managing Director, including managing complex schedules, meetings, and travel arrangements.
• Handle and prioritize emails, calls, and correspondence, ensuring timely responses and follow-ups on critical matters.
• Prepare high-quality presentations, reports, and briefing materials to support decision making.
• Act as a liaison between the Managing Director and internal/external stakeholders, ensuring clear communication.
• Organize and support high-level meetings, including agenda preparation, minute-taking, and tracking of action items.
• Coordinate company events, business engagements, and executive-level functions.
• Conduct research and compile insights on market trends, competitors, and business performance.
• Support the execution of strategic initiatives by coordinating cross-functional teams and monitoring project progress.
• Manage confidential information with discretion and professionalism.
• Oversee administrative matters such as expense claims and procurement processes.

Skills

Japanese (N2+)

English (Professional)

Communication

Organization

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Uchida MK Sdn Bhd is seeking an Executive Assistant to support the Managing Director in Shah Alam. This full-time role centers on managing high-level priorities, coordinating complex calendars, travel, and communications to enable strategic initiatives.

Based in Seksyen 26, the position requires proficiency in Japanese (N2+) and professional English, with a focus on discretion and professionalism. You will prepare presentations, liaise with stakeholders, and drive critical cross-functional