Executive Assistant (Johor)

Randstad Malaysia; Kuala Lumpur; On-site; MYR 90,000 - 120,000; Full time

Job summary

Randstad Malaysia is seeking an Executive Assistant to the Managing Director for an industrial client. The role acts as a strategic right-hand, driving alignment across factory and corporate teams and supporting executive decision-making with rigorous calendar governance and KPI tracking.

The position requires a Bachelor’s Degree with 3–5 years in executive support or business operations, strong English skills, and proficiency in Microsoft 365. Mandarin is a plus for regional liaison.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum 3 to 5 years of solid experience in Executive Support, Business Operations, or Project Coordination (experience within a manufacturing, recycling, or industrial plant environment is an advantage).
• Excellent command of written and spoken English; professional fluency in Mandarin is a strong advantage to facilitate regional stakeholder liaison.
• Exceptional stakeholder management, business acumen, and interpersonal skills to engage effectively across factory and corporate leadership.
• High level of proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, and SharePoint).
• Proactive, highly organized, and structured approach with a strong track record of driving cross-departmental accountability.

Responsibilities

• Drive executive execution & alignment: Partner closely with the Managing Director to track strategic business priorities, monitor project progress, and ensure critical action items are executed on time to high standards.
• Facilitate cross-functional liaison: Serve as the primary operational bridge connecting management, corporate functions, and plant/factory site teams to foster seamless collaboration.
• Coordinate governance & meetings: Spearhead calendar management, prepare comprehensive meeting agendas, capture precise minutes, and systematically track post-meeting deliverables.
• Track KPIs & process improvements: Collaborate with department heads to review operational KPIs, assist in updating company SOPs, and support ongoing process improvement initiatives.
• Manage executive communications & logistics: Oversee C-suite correspondence, organize critical documentation with strict confidentiality, and manage complex executive travel and scheduling logistics.

Education

Bachelor Degree

Job description

about the company

Our client is a well-established industrial solution provider specializing in environmental sustainability and advanced material processing for global manufacturing leaders across the region. To support their expanding operational footprint in Malaysia, they are adding a business-aligned Executive Assistant to strengthen cross-functional accountability, streamline site-to-corporate communications, and support executive decision-making.

about the job

In this key operational role, you will act as a strategic right-hand lead to the Managing Director, driving organizational alignment, accountability, and cross-functional execution between corporate management, department heads, and site/factory operations.

• Drive executive execution & alignment: Partner closely with the Managing Director to track strategic business priorities, monitor project progress, and ensure critical action items are executed on time to high standards.

• Facilitate cross-functional liaison: Serve as the primary operational bridge connecting management, corporate functions, and plant/factory site teams to foster seamless collaboration.

• Coordinate governance & meetings: Spearhead calendar management, prepare comprehensive meeting agendas, capture precise minutes, and systematically track post-meeting deliverables.

• Track KPIs & process improvements: Collaborate with department heads to review operational KPIs, assist in updating company SOPs, and support ongoing process improvement initiatives.

• Manage executive communications & logistics: Oversee C-suite correspondence, organize critical documentation with strict confidentiality, and manage complex executive travel and scheduling logistics.

about the requirements

• Bachelor’s Degree in Business Administration, Management, or a related field.

• Minimum 3 to 5 years of solid experience in Executive Support, Business Operations, or Project Coordination (experience within a manufacturing, recycling, or industrial plant environment is an advantage).

• Excellent command of written and spoken English; professional fluency in Mandarin is a strong advantage to facilitate regional stakeholder liaison.

• Exceptional stakeholder management, business acumen, and interpersonal skills to engage effectively across factory and corporate leadership.

• High level of proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, and SharePoint).

• Proactive, highly organized, and structured approach with a strong track record of driving cross-departmental accountability.

skills

no additional skills required

qualifications

no additional qualifications required

education

Bachelor Degree