Executive Admin

Meili Resort Hotel Sdn Bhd; Semporna; Presencial; MYR 60 000 - 90 000; Tempo integral

Resumo da oferta

Meili Resort Hotel Sdn Bhd seeks an Executive Admin to the General Manager to provide comprehensive executive support and coordinate daily administrative operations of the Executive Office. The role serves as a central point of coordination between the GM, Executive Committee, Heads of Department, ownership representatives, corporate office and external stakeholders.

The successful candidate will manage the GM's calendar, prepare briefing schedules, organize meetings, and prepare reports and

Qualificações

• Minimum of 2 years supporting senior leadership.
• Bachelor’s degree in business administration, management or related field is preferred.
• Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar tools.
• Strong written and verbal communication skills in English and Chinese.

Responsabilidades

• Provide executive support to the GM and coordinate daily Admin Office operations.
• Coordinate internal and external appointments and manage the GM's calendar.
• Prepare daily briefing schedules and develop meetings, calls and itineraries.
• Prepare presentations, reports, correspondence and briefing documents.
• Manage incoming correspondence and prioritize matters for GM attention.
• Coordinate VIP, owner and key stakeholder information and meeting arrangements.
• Monitor deadlines and follow up with relevant departments.
• Assist in consolidating reports and performance metrics for management reviews.

Conhecimentos

Time management

Proactive problem-solving

Written communication

Verbal communication

Formação académica

Bachelor's degree in business administration/Management

Ferramentas

Microsoft Office Suite

Cloud systems

Virtual calendar platforms

Descrição da oferta de emprego

The Executive Admin to the General Manager / Executive Office Coordinator provides comprehensive executive support to the GM while also coordinating the day-to-day administrative operations of the Executive Office.

In addition to traditional EA responsibilities, the position acts as a central coordination point between the GM, Executive Committee, Heads of Department, ownership representatives, corporate office and external stakeholders.

Key Responsibilities

Manage and protect the GM's calendar and daily schedule

Coordinate all internal and external appointments

Prepare daily briefing schedules for the GM

Organise meetings, conference calls and business appointments

Prepare presentations, reports, correspondence and briefing documents

Manage incoming correspondence and prioritise matters requiring GM attention

Executive Office Coordination

Coordinate the daily administration of the Executive Office

Maintain an effective filing and document-control system

Maintain the GM's correspondence and action-item tracker

Monitor deadlines and follow up with relevant departments

Executive Committee Coordination

Coordinate meetings involving the GM and HODs

Collect reports and presentation materials from departments

Consolidate departmental submissions for management meetings

Management Reporting

Assist the GM in consolidating: Occupancy reports, ADR and RevPAR reports, Revenue performance, F&B performance, Monthly financial highlights & Department enquiries.

Owner & Corporate Office Coordination

Coordinate communication between the GM and owners/investors

Assist in preparing owner presentations and reports

Coordinate information requested by corporate management

VIP & Stakeholder Management

Coordinate VIP guest arrangements with relevant departments.

Prepare VIP briefing notes for the GM

Maintain VIP, owner and key stakeholder information

Project & Action Tracking

The EA may be assigned to monitor special projects initiated by the GM, such as Resort opening projects, Renovation projects, New facilities, SOP implementation etc.

GM Travel & Business Arrangements

Arrange flights, accommodation and transportation

Prepare detailed travel itineraries

Coordinate overseas/domestic business appointments

Executive Office Communication

The position acts as a professional communication channel between the GM and Executive Committee, HODs, Resort employees, owners, corporate office etc.

Confidentiality

The position will have access to highly confidential information, including: Financial information, management reports etc.

Job Requirements & Skills

Experience: Minimum of 2 years and above of relevant experience supporting senior leadership.

Education: Bachelor’s degree in business administration, Management, or a related field is often preferred.

Technical Proficiency: Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), cloud systems, and virtual calendar platforms.

Core Competencies: Exceptional time management, proactive problem-solving, and superior written and verbal communication skills.

Communication Skills: Strong Chinese & English written/speaking communication skills, with the ability to draft clear emails, professional reports, and concise updates for internal and external stakeholders.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years' experience do you have as an Administration Executive?
• Which of the following types of qualifications do you have?
• Do you have Report Preparation experience?