Personal Assistant to General Manager / Executive Secretary

Private Advertiser; Shah Alam; On-site; MYR 72,000 - 96,000; Full time

Benefits offered by this job

AWS / 13th month salary

Performance-based bonus

Medical benefits

Job summary

Private Advertiser is seeking a highly organized Personal Assistant to support the General Manager at the Shah Alam branch. The role involves coordinating with multiple departments, managing schedules, preparing meeting materials and ensuring timely follow-ups.

You will maintain calendars, arrange travel, prepare agendas and minutes, and act as a liaison across departments. The position offers exposure to senior management and opportunities for growth.

Qualifications

• Minimum 3 years of relevant experience as Personal Assistant, Executive Assistant, Secretary or similar role.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with professionalism.
• Comfortable coordinating with senior management and across departments.

Responsibilities

• Provide day-to-day administrative and secretarial support to the General Manager.
• Manage the GM’s calendar, appointments, meetings, travel arrangements and related coordination.
• Prepare meeting agendas, briefing documents, reports and presentation materials.
• Record and circulate minutes of meetings and follow up on action items.
• Act as a liaison between the GM’s office, internal departments and branches.
• Maintain proper filing, documentation and confidential records.
• Coordinate internal communication and follow-up on pending matters.
• Support other administrative or coordination tasks as assigned.

Skills

Communication skills

Interpersonal skills

Confidentiality

Cross-department coordination

Education

Diploma in Secretarial Studies / Business Administration / Office Management

Job description

Personal Assistant to General Manager / Executive Secretary

We are looking for a highly organized, proactive and detail-oriented Personal Assistant / Executive Secretary to provide direct support to the General Manager at our Shah Alam branch.

This role is suitable for someone who enjoys coordinating with different departments, managing schedules, preparing meeting materials, and ensuring important follow-ups are completed on time.

Key Responsibilities

Provide day-to-day administrative and secretarial support to the General Manager.

Manage the GM’s calendar, appointments, meetings, travel arrangements and related coordination.

Prepare meeting agendas, briefing documents, reports and presentation materials.

Record and circulate minutes of meetings and follow up on action items with relevant parties.

Act as a liaison between the GM’s office, internal departments and branches.

Maintain proper filing, documentation and confidential records.

Coordinate internal communication and ensure smooth follow‑up on pending matters.

Support any other administrative or coordination tasks as assigned.

Requirements

Diploma in Secretarial Studies, Business Administration, Office Management or equivalent.

Minimum 3 years of relevant experience as a Personal Assistant, Executive Assistant, Secretary or similar role.

Good communication and interpersonal skills.

Able to handle confidential information with professionalism.

Comfortable working with senior management and coordinating across departments.

Why Join Us

Direct exposure to senior management and regional business operations.

Opportunity to work closely with different departments and business functions.

Career growth and advancement opportunities.

Compensation package includes AWS / 13th month salary and performance‑based bonus.

Medical benefits.