Executive Assistant to MD | Admin, Travel & Finance

JO Architects Sdn Bhd; Petaling Jaya; On-site; MYR 39,000 - 61,000; Full time

Job summary

JO Architects Sdn Bhd is seeking a highly organized Personal Assistant to provide comprehensive administrative and accounts support to the Managing Director in Malaysia.

The successful candidate will manage filing systems, invoicing, payments, and travel arrangements, while handling confidential information with discretion and professionalism. Strong MS Office skills and multilingual abilities are essential for this role.

Qualifications

• Minimum 2–3 years of relevant experience in Personal Assistant, Executive Assistant, Administration, Accounts, or related roles.

Responsibilities

• Provide comprehensive administrative and personal support to the Managing Director.
• Organize and maintain proper filing systems, including company, administrative, and financial documents.
• Assist the Managing Director with quotations, invoicing, payments, receipts, and related documentation.
• Monitor and track accounts payable and accounts receivable, liaise with vendors, clients, and internal teams to ensure timely and accurate transactions.
• Coordinate with various departments to gather and follow up on ongoing business matters, documents, and information as required by the Managing Director.
• Maintain confidentiality when handling sensitive financial information, contracts, and business dealings.
• Arrange travel plans for the Managing Director, including flights, accommodation, car rentals, transportation, and itineraries.
• Assist with travel-related documentation, including visas and travel insurance for domestic and international travel.
• Arrange e-hailing services or drive the Managing Director to meetings and engagements when necessary.
• Assist in preparing prayer food and fruits when required.
• Monitor office utilities, stationery, and general supplies to ensure sufficient stock.
• Perform other administrative or personal tasks as assigned by the Managing Director.

Skills

Administrative skills

Accounting basics

Time management

Confidentiality

Communication skills

Microsoft Office

Multilingual (Chinese/English/Bahasa)

Driving licence

Tools

Microsoft Word

Microsoft Excel

Job description

JO Architects Sdn Bhd is seeking a highly organized Personal Assistant to provide comprehensive administrative and accounts support to the Managing Director in Malaysia.

The successful candidate will manage filing systems, invoicing, payments, and travel arrangements, while handling confidential information with discretion and professionalism. Strong MS Office skills and multilingual abilities are essential for this role.