Strategic Executive Assistant to Director—Operations

10ft Curtains SDN BHD; Kajang; On-site; MYR 56,000 - 89,000; Full time

Job summary

DC FURNISHING SDN BHD is seeking an organised Executive Assistant to support the Director of Business Operations. The role spans calendar management, action follow-ups, and coordination across showrooms, factory operations, and teams such as sales, purchasing, production, and HR.

You will compile concise updates and help maintain confidential records. The candidate should have at least 2 years in a similar role, a business-related qualification, and strong English and Bahasa Malaysia

Qualifications

• 2+ years of executive assistance, operations coordination, or similar role.
• Diploma or degree in Business Administration, Management, or related field.
• Strong organisation, attention to detail and follow-up skills.
• Ability to manage changing priorities and work independently.
• Fluent English and Bahasa Malaysia in written and spoken form.
• Good working knowledge of Microsoft Office or Google Workspace.
• Comfortable learning new business systems and ensuring data accuracy.
• Professional judgement and discretion with confidential information.
• Willingness to attend occasional meetings at factory/showrooms; travel discussed at interview.
• Experience in retail, interior furnishings, renovation or multi-location operations is an advantage.

Responsibilities

• Director support: organize calendar, meetings, and prepare notes; track actions.
• Task management: maintain central action list with deadlines; escalate overdue items.
• Operations coordination: liaise with sales, customer service, purchasing, production, and installation.
• Management reporting: compile updates on sales, orders, installations, and priorities.
• HR/administrative support: coordinate interviews, onboarding documents, staff records, payroll/commission data.
• Marketing coordination: liaise with marketing and external providers on content and campaigns.
• Business system support: learn 10FT Connect; document feedback; prepare user guides.
• Documentation: draft correspondence, notices, meeting summaries, and SOPs; keep records organized.

Skills

Executive support

Organization

Communication

Multitasking

English

Bahasa Malaysia

MS Office

Google Workspace

Attention to detail

Discretion

Travel readiness

Education

Diploma or degree in Business Administration/Management

Tools

Microsoft Office

Google Workspace

10FT Connect

Job description

DC FURNISHING SDN BHD is seeking an organised Executive Assistant to support the Director of Business Operations. The role spans calendar management, action follow-ups, and coordination across showrooms, factory operations, and teams such as sales, purchasing, production, and HR.

You will compile concise updates and help maintain confidential records. The candidate should have at least 2 years in a similar role, a business-related qualification, and strong English and Bahasa Malaysia