Personal Assistant to Director

Techbase Industries Berhad; Petaling Jaya; On-site; MYR 70,000 - 110,000; Full time

Job summary

Techbase Industries Berhad is seeking an Executive Assistant to the Director to manage daily schedules, coordinate travel, and support cross‑department initiatives. The role involves liaising with internal and external parties, handling confidential tasks, and organizing events and meetings.

The successful candidate will possess a Diploma and at least 3 years' experience in secretarial/administrative roles, with strong English, Mandarin and Bahasa Malaysia, and excellent organizational skills.

Qualifications

• Diploma in Secretarial, Business Administration or Management or equivalent.
• Minimum 3 years of experience in secretarial/administrative/assistant role, preferably supporting CEO/Director.
• Good command of written and spoken English, Mandarin and Bahasa Malaysia.
• Strong organizational, multitasking, and time management abilities (punctual).
• Strong communication, coordination, and execution skills.
• Strong logical thinking with good data analysis and written communication skills.
• Able to work under pressure with a strong sense of responsibility.
• Fresh graduates are encouraged to apply.

Responsibilities

• Assist the Director in managing daily work arrangements, including schedule coordination and travel arrangements.
• Act as a key liaison between the Director and internal/external parties.
• Ensure clear communication flow and promptly follow-up on action items for completion.
• Coordinate and work closely with various departments to support special projects and initiatives.
• Perform other ad-hoc tasks and special projects assigned by the Director and Management.
• Handle travel logistics, including flight and hotel bookings, itineraries, visa applications, and related documentation.
• Assist with bill payments, banking matters, and other personal administrative tasks.
• Support the management of property matters and investment portfolios.
• Provide assistance with childcare responsibilities, including school pick-ups and drop-offs when required.
• Coordinate and organize events, meetings, and conferences.
• Handle personal errands and household-related tasks as needed.

Skills

Organizational skills

Multitasking

Time management

Communication

Coordination

Data analysis

Confidentiality

Education

Diploma in Secretarial/Business Admin/Management

Job description

Assist the Director in managing daily work arrangements, including schedule coordination and travel arrangements.

2. Internal and External Communication & Coordination

Act as a key liaison between the Director and internal/external parties.

Ensure clear communication flow and promptly follow-up on action items for completion.

3.Project & Business Support

Coordinate and work closely with various departments to support special projects and initiatives, adapting to changing priorities with ease.

4. Special Assignments

Perform other ad-hoc tasks and special projects assigned by the Director and Management.

Handle travel logistics, including flight and hotel bookings, itineraries, visa applications, and related documentation.

Assist with bill payments, banking matters, and other personal administrative tasks.

Support the management of property matters and investment portfolios.

Provide assistance with childcare responsibilities, including school pick-ups and drop-offs when required.

Coordinate and organize events, meetings, and conferences.

Handle personal errands and household-related tasks as needed.

Job Requirements:

Candidate who possesses at least a Diploma in Secretarial, Business Administration or Management or equivalent.

Minimum 3 years of experience in a secretarial, administrative or assistant role, preferably in supporting CEO/Director.

Good command of written and spoken English, Mandarin and Bahasa Malaysia.

Strong organizational, multitasking, and time management abilities (punctual).

Strong communication, coordination, and execution skills.

Strong logical thinking with good data analysis and written communication skills.

Able to work under pressure with a strong sense of responsibility.

High level of professionalism with strong confidentiality awareness.

Fresh graduates are encouraged to apply.