Assistant to Director

Infinite plus 7 properties Sdn bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Infinite plus 7 properties Sdn bhd in Kuala Lumpur is seeking an Assistant to Director to support the leadership team with calendar management, correspondence, and meeting coordination. You will help streamline operations and ensure effective communication across the organisation.

Ideal candidates hold a Bachelor's degree in Business Administration or related field, 3–5 years of executive support experience, strong MS Office skills, and the ability to work independently while maintaining

Qualifications

• Bachelor's degree required in Business Administration, Management or related field.
• 3–5 years of experience in an executive support, administrative or business management role.
• Demonstrated experience supporting senior leaders or executives within a corporate environment.
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication skills in English; proficiency in Bahasa Malaysia is advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools.
• Strong analytical and problem-solving abilities with sound business judgment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive approach with strong initiative and the ability to work independently and as part of a team.
• Knowledge of business operations, strategy and general management principles.
• Experience in a multinational or complex organisational structure is preferred.

Responsibilities

• Providing comprehensive administrative and operational support to the Director, ensuring efficient management of their schedule, correspondence and meetings
• Coordinating cross-functional initiatives and projects, facilitating communication between departments and stakeholders
• Preparing reports, analyses and presentations to support strategic decision-making and business planning
• Managing documentation, records and information systems to ensure accuracy and accessibility
• Organising and coordinating meetings, conferences and business events as required
• Monitoring project timelines and deliverables, providing updates and escalating issues as necessary
• Supporting the Director in stakeholder engagement and relationship management activities
• Conducting research and gathering data to inform business decisions and strategic recommendations
• Assisting with budget monitoring and resource allocation as directed
• Contributing to process improvements and operational efficiency initiatives

Skills

Executive support

Communication

Time management

Discretion

Independence

Team collaboration

Research & analysis

Strategic thinking

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office Suite

Project management tools

Job description

About the role

We are seeking an Assistant to Director to join our leadership team in Kuala Lumpur. In this pivotal support role, you will work closely with senior management to facilitate the smooth operation of business unit activities and strategic initiatives. As Assistant to Director, you will be instrumental in ensuring effective communication, coordination and execution of key business priorities across the organisation. This position offers a unique opportunity to develop your business acumen whilst supporting high-level decision-making and operational excellence.

What you'll be doing

• Providing comprehensive administrative and operational support to the Director, ensuring efficient management of their schedule, correspondence and meetings
• Coordinating cross-functional initiatives and projects, facilitating communication between departments and stakeholders
• Preparing reports, analyses and presentations to support strategic decision-making and business planning
• Managing documentation, records and information systems to ensure accuracy and accessibility
• Organising and coordinating meetings, conferences and business events as required
• Monitoring project timelines and deliverables, providing updates and escalating issues as necessary
• Supporting the Director in stakeholder engagement and relationship management activities
• Conducting research and gathering data to inform business decisions and strategic recommendations
• Assisting with budget monitoring and resource allocation as directed
• Contributing to process improvements and operational efficiency initiatives

What we're looking for

• Bachelor's degree in Business Administration, Management, or a related discipline
• 3-5 years of experience in an executive support, administrative or business management role
• Demonstrated experience supporting senior leaders or executives within a corporate environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in Bahasa Malaysia is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools
• Strong analytical and problem-solving abilities with sound business judgment
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proactive approach with strong initiative and the ability to work independently and as part of a team
• Knowledge of business operations, strategy and general management principles
• Experience in a multinational or complex organisational structure is preferred