Executive Assistant - Manufacturing Industry (JLPT N1/N2)

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD.; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

AGENSI PEKERJAAN TRUST RECRUIT SDN. BHD. is seeking an organized Executive Assistant to support our Japanese Managing Director. The role manages the MD's daily schedule, coordinates meetings, and handles confidential matters.

Based in Selangor, you will liaise with internal departments and suppliers, prepare agendas, take minutes, and assist with business projects. Proficiency in Japanese and strong time-management are essential.

Qualifications

• Diploma or Degree in Business Administration, Secretarial Studies or a related field.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant or similar role supporting senior management.
• Experience in a manufacturing environment is preferred.
• Proficient in Japanese with good English communication skills.
• Strong organizational, communication and time-management skills.
• Detail-oriented, discreet and able to handle confidential information.
• Able to work independently and manage multiple tasks effectively.

Responsibilities

• Manage the MD’s calendar, appointments, meetings, travel arrangements and daily schedule.
• Prepare meeting agendas, take minutes, record action items and follow up with relevant parties.
• Coordinate communication between the MD, internal departments, suppliers and external contacts.
• Handle confidential documents, correspondence and reports.
• Support the MD with business projects, supplier sourcing and other ad hoc assignments.
• Assist with communication and coordination with Japanese management and business counterparts.

Skills

Calendar management

Japanese language

Communication

Time management

Discretion

Education

Diploma/ Degree in Business Administration or Secretarial Studies

Job description

Executive Assistant - Manufacturing Industry (JLPT N1/N2)

We are looking for an organized and proactive Executive Assistant to support our Japanese Managing Director. The role will manage the MD’s daily schedule, coordinate meetings and communications, handle confidential matters, and follow up on business and operational tasks.

Key Responsibilities

• Manage the MD’s calendar, appointments, meetings, travel arrangements and daily schedule.
• Prepare meeting agendas, take minutes, record action items and follow up with relevant parties.
• Coordinate communication between the MD, internal departments, suppliers and external contacts.
• Handle confidential documents, correspondence and reports.
• Support the MD with business projects, supplier sourcing and other ad hoc assignments.
• Assist with communication and coordination with Japanese management and business counterparts.

Requirements

• Diploma or Degree in Business Administration, Secretarial Studies or a related field.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant or similar role supporting senior management.
• Experience in a manufacturing environment is preferred.
• Proficient in Japanese with good English communication skills.
• Strong organizational, communication and time-management skills.
• Detail-oriented, discreet and able to handle confidential information.
• Able to work independently and manage multiple tasks effectively.