Executive, Managing Director's Office

Confidential; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Job summary

Confidential is seeking a proactive and highly organized Executive to support the Managing Director in day-to-day administrative, coordination, and executive support activities. This role suits candidates with 1–2 years of working experience who are eager to learn and thrive in a fast-paced corporate environment.

You will manage schedules, travel, prepare meeting materials, take minutes, and coordinate cross-functional meetings.

Qualifications

• Bachelor's Degree in Business Administration, Economics, Information Technology, or related discipline.
• 1–3 years of working experience encouraged to apply.
• Strong written and verbal communication in English.
• Good organizational and time management skills.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Tech-savvy with an interest in digital tools and AI is a plus.

Responsibilities

• Provide administrative and coordination support to the Managing Director.
• Manage schedules, appointments, meetings, and travel arrangements.
• Prepare meeting materials, presentations, reports, and correspondence.
• Take meeting minutes and follow up on action items with stakeholders.
• Coordinate cross-functional meetings and monitor progress of tasks.
• Liaise with internal departments and external parties on behalf of the MD.

Skills

English communication

Organizational skills

Attention to detail

Proactive mindset

Confidentiality

Education

Bachelor’s degree in Business Administration, Economics, IT

Tools

Microsoft Office

Job description

We are looking for a proactive and highly organized Executive to support the Managing Director in day-to-day administrative, coordination, and executive support activities. This role is ideal for candidates with 1–2 years of working experience who are eager to learn, possess strong attention to detail, and enjoy working in a fast-paced corporate environment.

If you are resourceful, quick to learn, and interested in business operations, technology, and executive management, we'd love to hear from you.

Key Responsibilities

• Provide administrative and coordination support to the Managing Director.
• Manage schedules, appointments, meetings, and travel arrangements.
• Prepare meeting materials, presentations, reports, and correspondence.
• Take meeting minutes and follow up on action items with relevant stakeholders.
• Coordinate cross-functional meetings and monitor the progress of assigned tasks.
• Conduct basic research, compile information, and prepare summaries as required.
• Liaise with internal departments and external parties on behalf of the Managing Director.
• Organize and maintain confidential documents, records, and filing systems.
• Support corporate projects, business initiatives, and ad-hoc assignments as directed.
• Assist in preparing presentation slides and management reports.

Requirements

• Bachelor's Degree in Business Administration, Economics, Information Technology, or a related discipline.
• 1-3 years of working experience are encouraged to apply.
• Strong written and verbal communication skills in English.
• Good organizational and time management skills.
• Proficient in Microsoft Office (Excel, PowerPoint, Word).
• Tech-savvy with an interest in digital tools, AI, and emerging technologies will be an added advantage.
• Able to multitask, work independently, and maintain confidentiality.

We're Looking For Someone Who Is

• Quick to learn and adaptable.
• Proactive and willing to take initiative.
• Alert, resourceful, and pays attention to detail.
• Comfortable working in a fast-paced environment.
• Strong in coordination and follow-up.
• Professional, trustworthy, and able to handle confidential information.
• Possesses a positive attitude and is willing to learn from senior leaders.