Contract Administrative

Agensi Pekerjaan Great Pyramid Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 48,000; Part time

Job summary

Our client, a Japan-based management consulting firm, seeks a proactive Contract Administrative to support the Managing Director and ensure smooth day-to-day operations in Kuala Lumpur. The role requires strong organization, independent work, and clear English communication with HQ.

Qualifications include a Diploma or Bachelor's degree in Business Administration or related field, at least 2 years of relevant experience, and proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field.
• Minimum 2 years of relevant administrative or office support experience.
• Good command of spoken and written English and Bahasa Malaysia.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational, coordination, and time management skills.

Responsibilities

• Manage MD's meeting schedules, appointments and calendar arrangements.
• Monitor and verify employees' expense claims and attendance records.
• Conduct basic research and gather information to support business needs.
• Follow up on contracts, billing and cash collection progress for timely completion.
• Coordinate communication with internal departments and support office activities.
• Handle communication with HQ in English.
• Prepare administrative documents, reports, and meeting materials.
• Maintain organized records and filing of documents.
• Perform other administrative and ad-hoc duties assigned by management.

Skills

Proactive

Detail-oriented

Communication in English and BM

Multitasking

Independent work

Education

Diploma or Bachelor's in Business Admin / related

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Our client is a management consulting firm from Japan which specializes in corporate growth, business restructuring, and management advisory.

They are seeking a proactive and detail-oriented Contract Administrative to provide administrative and coordination support to the Managing Director and ensure the smooth day-to-day operation of the office. This role is ideal for an organized individual who is able to manage multiple priorities, communicate effectively in English, and work independently in a fast-paced environment.

Key Responsibilities:

• Manage the Managing Director's meeting schedules, appointments, and calendar arrangements.
• Monitor and verify employees' expense claims and attendance records.
• Conduct basic research and gather information to support business and operational requirements.
• Follow up on the progress of contracts, billing, and cash collection matters to ensure timely completion.
• Coordinate and facilitate communication with internal departments and support general office management activities.
• Handle communication and correspondence with the client's headquarters (HQ) in English.
• Prepare administrative documents, reports, and meeting materials as required.
• Maintain organized records and ensure proper filing of documents.
• Perform other administrative and ad-hoc duties assigned by management.

Requirements:

• Diploma or Bachelor's Degree in Business Administration, Management, or a related discipline.
• Minimum 2 years of relevant administrative or office support experience.
• Good command of spoken and written English and Bahasa Malaysia.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook).
• Strong organizational, coordination, and time management skills.
• Detail-oriented with good problem-solving abilities and the ability to handle confidential information professionally.
• Able to work independently while maintaining effective communication with internal and external stakeholders.