Personal Assistant / Executive Assistant (PA / EA)

BEESICAPITAL SDN. BHD.; Kuala Lumpur; On-site; MYR 42,000 - 70,000; Full time

Job summary

BEESICAPITAL SDN. BHD. is seeking a responsible Personal Assistant / Executive Assistant (PA/EA) in Kuala Lumpur to provide professional administrative support to Management.

The role covers scheduling, document preparation, meeting coordination and liaison with internal and external parties. The ideal candidate has 2–3 years of PA/EA experience, fluent Mandarin and English, and strong organisational and communication skills.

Qualifications

• 2–3 years of PA/EA experience.
• Fluent in Mandarin and English (spoken and written).
• Experience in manufacturing, import/export, technology, trading preferred.
• Strong communication and interpersonal skills.
• Excellent organisational and time-management skills.
• Able to work independently and meet deadlines.
• Proficient with MS Office / Google Workspace.
• Diploma or Bachelor’s degree in related field.

Responsibilities

• Provide day-to-day PA/EA support to Management.
• Manage calendars, appointments, meetings and schedules.
• Coordinate and follow up on tasks, instructions and deadlines given by Management.
• Liaise with internal departments, clients, suppliers, business partners and other external parties.
• Prepare emails, letters, reports, presentations and other documents.
• Arrange meetings, prepare meeting materials and take meeting minutes when required.
• Monitor outstanding matters and provide timely follow-ups to ensure completion.
• Maintain proper records, filing and confidential documents.
• Assist Management with projects, business matters and ad-hoc assignments.
• Coordinate travel arrangements, accommodation and transportation when required.

Skills

Mandarin & English fluency

Strong organizational skills

Time management

Communication

Education

Diploma or Bachelor's Degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office

Google Workspace

Job description

Personal Assistant / Executive Assistant (PA / EA)

We are looking for a responsible, organised and proactive Personal Assistant / Executive Assistant (PA / EA) to provide professional administrative and coordination support to Management. The successful candidate will assist with daily schedules, appointments, meetings, documents, follow-ups and coordination with internal and external parties, ensuring that tasks and instructions are properly followed through.

Key responsibilities

Provide day-to-day PA/EA support to Management.

Manage calendars, appointments, meetings and schedules.

Coordinate and follow up on tasks, instructions and deadlines given by Management.

Liaise with internal departments, clients, suppliers, business partners and other external parties.

Prepare emails, letters, reports, presentations and other documents.

Arrange meetings, prepare meeting materials and take meeting minutes when required.

Monitor outstanding matters and provide timely follow-ups to ensure completion.

Maintain proper records, filing and confidential documents.

Assist Management with projects, business matters and ad-hoc assignments.

Coordinate travel arrangements, accommodation and transportation when required.

About you

Minimum 2-3 years of experience as a PA, EA, Executive Assistant, Personal Assistant or similar role.

Fluent in Mandarin and English, both spoken and written, is required.

Candidates with experience in manufacturing, import/export, technology, trading or related industries are highly preferred.

Strong communication and interpersonal skills.

Excellent organisational and time-management skills.

Proactive, responsible and detail-oriented.

Able to work independently and follow up on tasks without constant supervision.

Able to manage multiple tasks and meet deadlines.

Good command of Microsoft Office / Google Workspace.

Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies or a related field.