Administration Executive/ HR Support (Japanese Speaker)

JOINTHIRE SINGAPORE PTE. LTD.; Teluk Panglima Garang; On-site; MYR 39,000 - 67,000; Full time

Benefits offered by this job

Responsibility allowance

Job summary

JOINTHIRE SINGAPORE PTE. LTD. in Malaysia seeks an Administration Executive/HR Support (Japanese Speaker) to liaise with Japan HQ, localize SOPs, and manage governance and HR documentation.

The role requires proficiency in Japanese and multilingual capabilities (Mandarin, English, Malay) to coordinate with stakeholders and ensure regulatory compliance. The ideal candidate will handle HR administration, recruitment coordination, onboarding/offboarding, and maintain employee records while

Qualifications

• Bachelor's Degree in Business Administration or related field.
• Minimum 1 year of working experience in any industry.
• Proficiency in Japanese to liaise with Japan HQ and translate documents.
• Proficiency in Mandarin, English, and Malay for multilingual communication.
• Strong understanding of Malaysian employment laws and HR compliance.
• Ability to work independently with leadership qualities.

Responsibilities

• Serve as liaison with Japan HQ, updating and translating documents between Japanese, Chinese, English, and Malay.
• Review and localize HQ SOPs to ensure compliance with Malaysian laws and regulations.
• Prepare, update, and manage corporate governance documentation and coordinate with Japan HQ on administrative and compliance matters.
• Handle HR administration including recruitment coordination, onboarding, offboarding, and maintenance of employee records.
• Administer leave management, attendance records, and ensure compliance with Malaysian employment laws and statutory requirements.
• Support performance appraisal processes and HR reporting to HQ.
• Coordinate internal audits, compliance reviews, and HQ inspections while liaising with auditors and relevant authorities.
• Handle general affairs, employee inquiries, and other administrative duties as assigned.

Skills

Japanese proficiency

Multilingual communication

Independent worker

Leadership qualities

Education

Bachelor's Degree in Business Administration

Job description

Administration Executive/ HR Support (Japanese Speaker)

This company manufactures precision components for the electronics and optical communications industries. Its portfolio spans lead terminals and related parts for electronic capacitors, passive optical components and devices used in fiber-optic networks, and precision parts formed from high-purity glass materials. Backed by proprietary processing, welding, and assembly technologies together with in-house developed production equipment, it supplies highly reliable products for demanding applications such as communication infrastructure, energy, and mobility, operating through manufacturing and sales bases across multiple countries.

Job Description

Serve as a key liaison with Japan HQ, handling documentation updates and translations between Japanese, Chinese, English, and Malay.

Review and localize HQ SOPs to ensure compliance with Malaysian laws and regulations.

Prepare, update, and manage corporate governance documentation and coordinate with Japan HQ on administrative and compliance matters.

Handle HR administration including recruitment coordination, onboarding, offboarding, and maintenance of employee records.

Administer leave management, attendance records, and ensure compliance with Malaysian employment laws and statutory requirements.

Support performance appraisal processes and HR reporting to HQ.

Coordinate internal audits, compliance reviews, and HQ inspections while liaising with auditors and relevant authorities.

Handle general affairs, employee inquiries, and other administrative duties as assigned.

Working hours: Monday to Friday, 8:00am - 5:35pm

Job Requirements

Bachelor's Degree in Business Administration or a related field.

Minimum 1 year of working experience in any industry.

Proficiency in Japanese to liaise with Japan HQ and translate documents.

Proficiency in Mandarin, English, and Malay to communicate with various stakeholders and handle multilingual documentation.

Strong understanding of Malaysian employment laws and HR compliance.

Ability to work independently with leadership qualities and a self-motivated attitude.

Compensation

Responsibility allowance