Personal Assistant

Leong Yin Pastry Sdn Bhd; Penang; On-site; MYR 24,000 - 36,000; Full time

Job summary

Leong Yin Pastry Sdn Bhd in Penang, Malaysia is seeking a reliable Personal Assistant (PA) to support the Managing Director. You will manage daily priorities, schedules and confidential matters with discretion.

Working closely with the MD, you will coordinate with internal teams and external partners, handle ad-hoc projects and ensure tasks are completed on time. 1–2 years of related experience is preferred.

Qualifications

• 1–2 years of related experience in Personal Assistant, Executive Assistant, Administration or similar roles.
• Strong organisational and time-management skills with good attention to detail.
• Proactive, responsible and able to work independently with minimal supervision.
• Able to manage multiple priorities in a fast-paced environment.
• Good follow-up skills and a strong sense of responsibility.

Responsibilities

• Provide proactive support to the MD in managing daily priorities, schedules, appointments and assigned matters.
• Support the MD in strategic projects, business initiatives and corporate priorities.
• Monitor project timelines, action plans and follow-up activities to ensure timely completion.
• Coordinate with internal departments, external parties, suppliers, customers and other stakeholders as required.
• Anticipate the MD's needs and proactively identify matters requiring attention or follow-up.
• Assist with day-to-day company administrative matters and special projects as assigned by the MD.
• Handle confidential business and personal information with a high level of discretion.
• Perform other ad-hoc duties and assignments as directed by the MD.

Skills

Organisation

Time management

Proactive

Attention to detail

Independent work

Job description

We are looking for a reliable, organised and proactive Personal Assistant (PA) to the Managing Director (MD) to provide close support in managing both business and personal matters.

The successful candidate will work closely with the MD, manage multiple priorities, follow up on important matters and ensure tasks are handled smoothly and on time.

Key Responsibilities

Provide proactive support to the MD in managing daily priorities, schedules, appointments and assigned matters.

Support the MD in strategic projects, business initiatives and corporate priorities.

Monitor project timelines, action plans and follow-up activities to ensure timely completion.

Coordinate with internal departments, external parties, suppliers, customers and other stakeholders as required.

Anticipate the MD's needs and proactively identify matters requiring attention or follow-up.

Assist with day-to-day company administrative matters and special projects as assigned by the MD.

Handle confidential business and personal information with a high level of discretion.

Perform other ad-hoc duties and assignments as directed by the MD.

Requirements

Minimum 1-2 years of experience in Personal Assistant, Executive Assistant, Administration, Coordination or a related role.

Strong organizational and time-management skills with good attention to detail.

Proactive, responsible and able to work independently with minimal supervision.

Able to manage multiple priorities and work effectively in a fast-paced environment.

Good follow-up skills and a strong sense of responsibility.

What We Offer

Hands-on learning: Gain practical experience in executive support, business coordination and administration.

Career growth: Develop strong executive support, project coordination and business management skills.

Direct exposure: Work closely with the Managing Director and gain exposure to various aspects of business operations.