Executive, Administration

FFM FARMS SDN. BHD.; Sungai Buloh; On-site; MYR 40,000 - 68,000; Full time

Job summary

FFM FARMS SDN. BHD. is seeking an experienced HR Executive to manage day-to-day HR and administrative functions across farms and head office.

You will handle recruitment, payroll, employee records, and compliance with company policies and government requirements. The role requires a Diploma/Degree in HR or related field with at least 5 years of HR experience, strong communication and organisational skills, and proficiency in MS Office; SAP knowledge is advantageous.

Qualifications

• Diploma or degree in HR or business administration.
• Minimum 5 years HR experience.
• Experience in HR administration, recruitment, payroll and employee relations.
• Knowledge of foreign worker management, including permits, immigration documentation, onboarding and welfare.
• Strong communication, interpersonal and organisational skills.
• Detail-oriented, proactive and able to work independently.
• MS Word, Excel and PowerPoint proficiency; SAP/Outlook/Teams/OneDrive is an advantage.

Responsibilities

• Manage day-to-day HR and administrative functions in line with company policies.
• Maintain employee records, attendance, leave, payroll, and other personnel matters.
• Coordinate recruitment, screening, interviews, onboarding and related documentation.
• Liaise with farms, government agencies and external service providers on HR matters.
• Support employee relations, welfare and engagement, escalate issues when needed.
• Coordinate training and maintain training records.
• Prepare HR reports and provide accurate information to management and stakeholders.
• Ensure HR policies are implemented and communicated.
• Maintain HR documentation and ensure regulatory compliance.
• Comply with Quality Management System and occupational safety requirements.
• Carry out other duties as directed by the Superior.

Skills

Communication

Interpersonal skills

Organisational skills

Detail-oriented

Independent work

Willing to travel

Education

Diploma/Degree in HR or Business Administration

Minimum 5 years HR experience

Tools

SAP

Microsoft Word

Excel

PowerPoint

Outlook

Teams

OneDrive

Job description

Plan, organize, coordinate and direct day to day administrative and human resources functions. Coordinate and/or make purchases and payments according to Company's procedures and communicate with other Head of department and suppliers as and when required. Coordinate and communicate with farms/head office on administrative, human resources and sales matters. Process sales orders and documentation, coordinate transport and delivery, and communicate with the Sales or Customer as and when required.

Key responsibilities

Manage day-to-day HR and administrative functions in accordance with Company policies and procedures.

Manage employee records, attendance, leave, payroll and other personnel matters accurately and timely.

Coordinate recruitment, candidate screening, interviews, selection, onboarding and related documentation.

Liaise with farms, departments, government agencies and external service providers on HR and foreign worker matters.

Support employee relations, disciplinary, welfare and engagement matters and elevate issues when required.

Coordinate training and development activities and maintain relevant training records.

Prepare HR reports and provide accurate HR information to management and relevant stakeholders.

Ensure HR policies, procedures and guidelines are properly implemented and communicated.

Maintain proper HR documentation and ensure compliance with applicable Company and statutory requirements.

Comply with the requirements of the documented Quality Management System and applicable occupational safety and health requirements.

Carry out other duties as directed by the Superior.

About you

Diploma/Degree in Human Resources, Business Administration or equivalent.

Minimum 5 years’ experience in HR or related functions.

Experience in HR administration, recruitment, payroll and employee relations.

Good knowledge of foreign worker management, including permits, immigration documentation, onboarding and welfare.

Good communication, interpersonal and organisational skills.

Detail-oriented, proactive, responsible and able to work independently.

Proficient in Microsoft Word, Excel and PowerPoint; knowledge of SAP, Outlook, Teams or OneDrive is an advantage.

Willing to travel to farms or other Company locations when required.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

FMCG Manufacturing More than 10,000 employees

FFM Berhad (FFM) was incorporated in Malaysia on 3 December 1962 and is part of the Kuok Group of Companies. Formerly listed on Bursa Malaysia, FFM became a wholly owned subsidiary of PPB Group Berhad in 2004.

Starting as a wheat flour producer, FFM has since diversified into animal feed, palm oil refining, industrial packaging, consumer products, poultry, and commodities trading. Today, the FFM Group generates over RM7 billion in annual turnover and operates across Malaysia and the region, driven by strong growth, innovation, and long-term sustainability.

FFM Berhad (FFM) was incorporated in Malaysia on 3 December 1962 and is part of the Kuok Group of Companies. Formerly listed on Bursa Malaysia, FFM became a wholly owned subsidiary of PPB Group Berhad in 2004.

Starting as a wheat flour producer, FFM has since diversified into animal feed, palm oil refining, industrial packaging, consumer products, poultry, and commodities trading. Today, the FFM Group generates over RM7 billion in annual turnover and operates across Malaysia and the region, driven by strong growth, innovation, and long-term sustainability.

What can I earn as a Human Resources Executive