Executive, Administration

FFM Berhad; Kuala Lumpur; On-site; MYR 50,000 - 84,000; Full time

Job summary

FFM FARMS SDN BHD is seeking an HR professional to support talent management, learning & development, rewards programs, and HRMS operations. The role involves maintaining HR records, coordinating trainings, and assisting with recruitment and employee administration.

Minimum diploma in HR or related field; at least 3 years of HR experience preferred. Strong communication and data analysis skills are essential for this position in Kuala Lumpur.

Qualifications

• Min Diploma in HR/Business/Admin or related field.
• Experience in HR operations, learning & development preferred.
• Proactive, organized, and able to work with stakeholders.

Responsibilities

• Coordinate end-to-end logistics for group talent and L&D programs.
• Maintain talent and L&D databases and reporting requirements.
• Support execution of rewards programs and job evaluation initiatives.
• Manage day-to-day HRMS operations, testing, and reporting.
• Coordinate HRMS activities: trainings, seminars, meetings and more.
• Provide general HR support: recruitment, onboarding, attendance, records.

Skills

Interpersonal skills

Communication

Data analysis

Multitasking

Attention to detail

Problem solving

Dependable

Education

Diploma in HR/Business/Admin

Tools

Microsoft Office

PowerPoint

SAP HR System

Job description

Make your mark, create lasting change, and be a part of a team that is dedicated to making a meaningful impact.

Select how often (in days) to receive an alert:

FFM FARMS SDN BHD | HQ FARM, SUNGAI BULOH

Job Responsibilities

1. Talent Management and Learning & Development

• Support Talent and L&D Program Operations: Coordinate end-to-end operational and event logistics for Group-wide talent / leadership programs and learning initiatives across the Group to ensure high-quality program delivery
• Maintain Talent and L&D Administration Database: Maintain talent / learning databases (e.g. track participant records, manage completion data) and other reporting requirements to support talent and learning needs.

2. Rewards and HR Analytics

• Support Execution of Rewards Programs: Support the operational rollout of Group rewards initiatives (e.g. practice enhancement, job evaluation) as and when needed

3. HRMS Operations and System Support

• Manage Day-to-Day User Support: Handle routine user queries and provide system support
• Support HRMS Projects & Enhancement: Assist in coordinating HRMS initiatives and testing new system enhancements, as and when needed
• Support HRMS Reporting: Support on HRMS reporting such as report generation and data validation
• Coordinate HRMS Activities: Manage end-to-end logistics for activities related to HRMS such as trainings, seminars, meeting and etc

4. General HR Support and Stakeholder Coordination

• Manage and coordinate day-to-day HR & administrative activities
• Support recruitment, onboarding and employee documentation
• Manage attendance, leave and HR records
• Coordinate training and employee development activities
• Support employee relations and general HR matters
• Work closely with farms, Head Office and various departments
• Prepare HR reports and support HR initiatives and projects
• Ensure HR and administrative matters are managed efficiently and in accordance with company requirements

The duties and responsibilities listed above describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities and the employee may be required to perform other related duties as assigned to meet ongoing operational needs.

Education & Qualification

Minimum Diploma in any discipline, preferably Human Resources Management, Business Administration or Secretarial studies

Relevant Experience & Years of Service

Minimum 3 years of relevant experience

Technical Skills & Professional Knowledge

• Microsoft Office, particularly strong in PowerPoint
• SAP HR System (preferred)
• Be proactive and adept in problem-solving including the ability to anticipate, identify and resolve issues in a timely manner.
• Possess strong interpersonal skills
• Be able to communicate effectively both written and orally with internal and external stakeholders
• Be resourceful in gathering, able to effectively interpret and analyze, and present data and information in a logical and meaningful manner
• Be organized, able to prioritize and plan work activities efficiently, and multitask effiectively
• Be attentive to details, thorough, accurate and able to deliver work of high qualityBe dependable, able to follow instructions and able to improve performance through feedback