Executive Administration

Johawaki Group of Companies; Shah Alam; On-site; MYR 58,000 - 85,000; Full time

Job summary

Johawaki Group of Companies is seeking an Administration Executive in Shah Alam to provide comprehensive administrative support across the group and to oversee payments for building and motor vehicle maintenance.

The role includes processing purchase requisitions and orders, sourcing new suppliers, and managing asset lifecycle, security, fleet, and guesthouse operations within the company. Previous experience in facilities and procurement is advantageous.

Qualifications

• Responsible to provide administrative support and service assistance to all group of companies.
• Oversee payment processing for building maintenance and motor vehicle maintenance.
• Generate purchase requisition and purchase orders for the group.
• Source suppliers, obtain quotations, and prepare price comparisons for approval.
• Manage asset registration, transfer, disposal, and annual asset audit for JHSB.
• Monitor CCTV, security, and access control.
• Fleet and guesthouse management, including vehicle insurance, registrations, and resthouse maintenance.

Responsibilities

• Provide administrative support for group-wide operations.
• Process and monitor payments for facilities, vehicles, and utilities.
• Coordinate purchasing activities and supplier management.
• Record asset movements and perform annual asset audits.

Skills

Administrative tasks

Procurement

Vendor management

Asset management

Fleet management

Security management

Facilities management

Job description

Responsible to provide administrative support and service assistance to all group of companies

Payment of building maintenance, moto vehicle maintenance & director utilities

Responsible to manage and oversee payment processing for building maintenance & motor vehicle maintenance

Responsible to monitor and process payment for car leasing

To process payment of director's utilities

Purchasing processing

Responsible to generate purchase requisition and purchase order for company group of companies

To obtain quotation from suppliers and prepare price comparison for approval

To source for new suppliers, register and verify new suplier registration

Asset management

Manage and monitor asset registration, transfer and disposal for JHSB

To perform asset audit once a year for Johawaki Group

Security management

Responsible to generate and terminate staff access

Assist in monitor building CCTV

Assist in manage security and any related issues

Fleet management

Monitor and manage to renew motor vehicle insurance and roadtax

Assist in vehicle registration/transfer/disposal

Monitor the petrol consumption for company vehicle

Responsible for pool car arrangement

Monitor vehicle for maintenance routine include send & pickup

Guesthouse management

Manage resthouse reservation

Monitor resthouse maintenance and utilities

Building maintenance

Monitoring cleanliness of the building

To monitoring of landscaping maintenance

For the past three decades, Johawaki Group of Companies has been providing engineering, procurement, construction, maintenance and project management services solutions for commercial and Government clients around the country.

What can I earn as an Administration Executive