Administration Assistant

Johawaki Group of Companies; Shah Alam; On-site; MYR 27,000 - 45,000; Full time

Job summary

Johawaki Group of Companies in Shah Alam, Selangor, is seeking an Administration Assistant to manage office files, support management, process invoices, and handle general admin duties. The role requires strong MS Office skills, excellent organisation, and the ability to work both independently and as part of a team.

The ideal candidate has secondary education and a background in office administration, with attention to detail and professional communication.

Qualifications

• Proven experience in administrative or office support roles.
• Proficiency in Microsoft Word, Excel and PowerPoint.
• Excellent organisational and time management skills.
• Strong written and verbal English communication.
• Attention to detail and accuracy.
• Ability to work independently and in a team.
• Customer service experience with professional demeanor.
• Familiarity with office management systems and basic accounting.

Responsibilities

• Managing and organising office files, records and documentation systems.
• Providing clerical and administrative support to management and team members.
• Processing invoices, expense claims and other financial documentation.
• Maintaining office supplies inventory and placing orders.
• Performing general administrative duties including photocopying and filing.
• Assisting with preparation of presentations and reports.

Skills

Organisational skills

Time management

Written English communication

Verbal English communication

Attention to detail

Independent work

Team collaboration

Customer service

Education

Secondary school qualification

Business administration (advantage)

Office management (advantage)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

About the role
We are seeking an enthusiastic and organized Administration Assistant to join the Johawaki Group of Companies in Shah Alam, Selangor. As an Administration Assistant, you will be the backbone of our office operations, ensuring that all administrative tasks are completed efficiently and professionally. This role is essential to maintaining our office standards and supporting our teams across the organisation.

What you'll be doing

Managing and organising office files, records, and documentation systems to ensure easy accessibility and compliance with company policies

Providing clerical and administrative support to management and other team members, including data entry, correspondence, and report preparation

Processing invoices, expense claims, and other financial documentation in accordance with company procedures

Maintaining office supplies inventory and placing orders when necessary

Performing general administrative duties including photocopying, and filing

Assisting with the preparation of presentations, reports, and other business documents

What we're looking for

Proven experience working in an administrative or office support role

Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Strong written and verbal communication skills in English with the ability to communicate professionally with all levels of staff

Attention to detail and commitment to maintaining accuracy in all administrative work

Ability to work independently whilst also being a collaborative team player

Customer service experience and a professional demeanour when dealing with internal and external stakeholders

Familiarity with office management systems and basic accounting practices

Flexibility and willingness to assist with ad hoc tasks as required

Secondary school qualification or equivalent; additional qualifications in business administration or office management are advantageous

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?

For the past three decades, Johawaki Group of Companies has been providing engineering, procurement, construction, maintenance and project management services solutions for commercial and Government clients around the country.

For the past three decades, Johawaki Group of Companies has been providing engineering, procurement, construction, maintenance and project management services solutions for commercial and Government clients around the country.

What can I earn as an Administration Officer